Project Coordinator

Creekstone Farms - Arkansas City, KS

Full-time

Arkansas City, KS

Food Manufacturing

About the position

The Project Coordinator will play a crucial role in the successful execution of projects at Creekstone Farms. This position involves assisting in the scheduling of project work with various vendors, developing comprehensive project scopes, managing project budgets, and tracking the progress of project work as it unfolds. The Project Coordinator will be instrumental in facilitating communication across the organization, working closely with all departments to assess needs, establish schedules, and prioritize both planned and future projects. Additionally, this role will focus on identifying opportunities to enhance workplace safety, improve operational efficiency, minimize downtime, and reduce costs throughout the organization. In terms of essential functions, the Project Coordinator will be responsible for organizing and planning meetings, breaking down projects into actionable steps, and managing resources effectively. This includes coordinating activities, equipment, information, and resources to ensure that projects are completed on time and within budget. The role also involves managing project schedules, assigning tasks, and tracking work hours to maintain project timelines. Effective communication is a key aspect of this position, as the Project Coordinator will liaise with Creekstone team members to define project requirements and relay any changes in timelines or new information. Monitoring project progress, tracking changes, and adjusting schedules as necessary are also critical responsibilities. The Project Coordinator will report project progress to stakeholders and document minutes and notes during meetings, ensuring that all relevant information is captured and communicated. Administrative tasks will also fall under the purview of the Project Coordinator, including routing projects for approval, tracking quotes, managing RFIs, and organizing project files. Safety is paramount, and the Project Coordinator will be tasked with identifying and addressing unsafe practices observed during project execution and daily operations. Collaboration with Creekstone Reliability and Maintenance personnel, as well as onsite general contractors or vendors, will be essential to ensure that training, spare parts, and installations are communicated effectively and executed properly. Overall, the Project Coordinator must exhibit strong organizational skills, attention to detail, and a commitment to teamwork, following the plant's continuous improvement processes and completing any other duties as assigned.

Responsibilities

• Assist in scheduling project work with vendors.
• Develop project scopes and budgets.
• Track project work as it is being performed.
• Facilitate communication across the organization.
• Work closely with all departments to determine needs, schedules, and priorities for projects.
• Organize and plan meetings, breaking projects down into actionable steps.
• Coordinate activities, equipment, information, and resources to ensure timely project completion.
• Manage project schedules, assign tasks, and track work hours.
• Liaise with team members to define project requirements and communicate timeline changes.
• Monitor project progress, track changes, and adjust schedules as needed.
• Report project progress to stakeholders and record meeting minutes.
• Handle administrative tasks for the project manager and team members.
• Identify and address unsafe practices during project execution.
• Collaborate with Reliability and Maintenance personnel and onsite vendors.
• Follow the plant's continuous improvement process.

Requirements

• High School Diploma or Equivalent.
• Working knowledge of all aspects of industrial maintenance preferred.
• Good attendance record.
• Exceptional safety record.
• Good computer skills (Excel, Word, PowerPoint, Outlook, etc.).
• Ability to walk and climb stairs frequently.
• Ability to work productively and independently with good time management skills.
• Clear communication skills, both verbal and written.
• Ability to take direction and maintain a good attitude.