Boulder City of - Los Angeles, CA
posted 4 months ago
The City of Boulder is seeking a dedicated individual to join our team in a full-time hourly position that plays a crucial role in providing information, direction, and support to staff, customers, and various boards and commissions. Under general supervision, this position will involve project support for the assigned division or department, including scheduling, coordinating, and attending department and public meetings, as well as taking meeting minutes. The successful candidate will engage residents in a welcoming and informative public process through community outreach and perform related duties as required. Responsibilities will require the exercise of independent judgment and the ability to understand and communicate complex planning-related matters, as well as overall city and community activities related to planning and development. In this role, you will coordinate logistics and work with planners on project planning for special projects, particularly within the Comprehensive Planning division. This may include projects related to subcommunity planning, development and site planning, annexations, code amendments, and long-range planning. You will be responsible for creating agendas, publishing meeting notices, and preparing and distributing meeting packets as necessary. Your writing, proofreading, and editing skills will be essential for recording and transcribing grammatically correct meeting minutes of a technical nature. Additionally, you will utilize web and mobile work management software to help project teams organize, track, and manage their work. The position also involves designing and modifying graphic materials using various Adobe Suite products to produce graphics, newsletters, diagrams, charts, brochures, flyers, and other related materials for projects and public engagement purposes. You will use GIS and Land Management Software (EnerGov) to produce maps and other technical documents, update web page content, and track public input received during meetings to ensure appropriate staff follow-up occurs. Furthermore, you will track budgets and work with the finance team to ensure compliance with all policies, procedures, and regulations. Researching grants and historical records, analyzing data, and creating reports will also be part of your responsibilities. Administrative support for the division and department will include maintaining appointment calendars, scheduling meetings, and participating in various meetings. You will also be expected to participate in professional development trainings and perform ongoing evaluations of office operations to ensure efficiency and high service levels. This role may involve coordinating travel arrangements, catering for meetings, and operating office equipment. You may also provide work direction and review assignments of other staff, including interns, as needed. Safety precautions are paramount, and you will be responsible for ensuring compliance with safety regulations and reporting any accidents or damage to city property.