Project Coordinator

Ppc Partners - New Berlin, WI

Full-time

New Berlin, WI

About the position

The Project Coordinator role is designed to provide essential administrative support to the Wastewater Branch, acting as a vital link between customers, subcontractors, field technicians, and project managers. This position involves a variety of office tasks, including managing permits, submittals, safety talks, project closeouts, and data entry, ensuring smooth communication and efficient project execution.

Responsibilities

• Assist in associated communications between customers, subcontractors, vendors, supervisors, project managers, and field personnel.
• Enter jobs/job information into the accounting system.
• Compile needed information for material purchases, submittals, and O&M manuals per PM request.
• Pull permits for worksites and request inspections.
• Type up proposals/service agreements as needed.
• Assist with ordering equipment for jobs.
• Print plans/specs as needed.
• Help schedule and facilitate job take-off meetings.
• Assist with job closeout documentation.
• Maintain required records for supervisor and/or department.
• Maintain filing systems.
• Photocopy documents as required.
• Ensure routine work items are completed in a timely manner.
• Follow up and expedite late items.
• Perform additional assignments as directed.
• Coordinate branch meetings, banquets, and special projects as needed.

Requirements

• Strong communication skills to effectively liaise between various stakeholders.
• Proficiency in data entry and management of job information.
• Ability to compile and organize information for material purchases and submittals.
• Experience in handling permits and inspections for worksites.
• Familiarity with proposal and service agreement documentation.
• Organizational skills to maintain filing systems and records.

Nice-to-haves

• Experience in the construction or wastewater industry.
• Knowledge of accounting systems related to job information entry.
• Ability to manage multiple tasks and prioritize effectively.

Benefits

• Equal Opportunity Employer - Minority/Disabled/Veterans/Females are encouraged to apply.