Project Coordinator

$49,920 - $60,320/Yr

Raymond Handling Concepts Corporation - Santa Fe Springs, CA

Full-time - Entry Level

Santa Fe Springs, CA

Rental and Leasing Services

About the position

Raymond West is seeking a dynamic Project Coordinator to join our Systems team in Santa Fe Springs, CA. The Project Coordinator will play a crucial role in providing sales coordination support to our outside Account Managers. This position involves verifying customer credit worthiness with our internal credit department, placing sales orders with vendors and/or manufacturers, processing vendor invoicing, and generating sales invoices for customers. The ideal candidate will strive to create and maintain positive relationships with customers, outside Account Managers, and vendor/manufacturer partners. In this role, the Project Coordinator will be responsible for maintaining accurate financial reports of all costs associated with each job, coordinating the delivery of orders based on customer requirements, and following up on the status of all open or undelivered vendor orders. The position also requires processing customer invoicing for sales orders, communicating with sales representatives or project managers regarding job progression, and managing vendor payables. The Project Coordinator will negotiate pricing and maintain or increase available discounts while ensuring that all documentation is kept neat and organized in our online system. The Project Coordinator will also assist in accounts receivable collections as necessary, monitor and update equipment in the accounting system, and schedule installations and deliveries. This position is essential for ensuring that our customers receive the best possible service and that our operations run smoothly.

Responsibilities

• Provide sales coordination support for the Account Managers by placing vendor orders.
• Maintain an accurate financial report of all costs being submitted per every job.
• Coordinate delivery of orders based on customer requirements.
• Follow up for status of all open/undelivered vendor orders.
• Process customer invoicing for sales orders.
• Communicate with Sales rep or Project managers on progression of jobs.
• Process vendor payables.
• Provide coordination support for ship-in sales.
• Create and maintain positive supplier/manufacturer relationships.
• Negotiate pricing and maintain or increase available discounts.
• Process sales orders and purchase orders in a prompt and timely manner.
• Keep neat, accurate records of all documentation in online organized system.
• Generate customer invoices for sales orders in a prompt and timely manner.
• Processing vendor/manufacturer payables in a prompt and timely manner.
• Calculate Account Manager Sales order commissions.
• Monitor and update equipment in accounting system.
• Assist in Accounts Receivable collection, as necessary.
• Maintain all reporting up to date in logs.
• Process orders in online system order entry systems.
• Schedule installations, deliveries and all assets for delivery or pick up.

Requirements

• High school diploma or equivalent with related work experience.
• Excellent management skills.
• Excellent written and verbal communication skills.
• Excellent organizational and time management skills.
• Ability to perform duties under minimal supervision.
• Proficient in Microsoft Office Suite and similar software.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to speak effectively before groups of customers or employees of an organization.
• Ability to maintain effective working relationships with employees, co-workers, and managers in other departments.
• Willingness to work off-hours as specific needs dictate and assume more responsibility as required.
• Possess strong business math skills.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401k with company match
• Flexible spending accounts
• Disability insurance
• Life insurance
• Personal time off
• Holiday pay