Project Coordinator

$62,400 - $74,880/Yr

Interiorworx - Tempe, AZ

Full-time - Mid Level

Onsite - Tempe, AZ

Specialty Trade Contractors

About the position

InteriorWorx Commercial Flooring is a well-established commercial flooring contractor with over 25 years of service throughout the Valley, catering to a diverse range of industries including education, healthcare, hospitality, financial institutions, and municipalities. We are currently seeking an experienced full-time Project Coordinator to join our dynamic team. This role is pivotal in ensuring the successful execution of large-scale commercial flooring projects from the initial bid process through to completion. The Project Coordinator will be responsible for maintaining detailed communication throughout the project lifecycle, ensuring that all stakeholders are informed and aligned with project goals and timelines. In this position, the Project Coordinator will manage project coordinators and collaborate with various departments to enhance operational efficiencies. A key aspect of the role involves working closely with the designated salesperson to accurately calculate, compile, and submit customer proposals within the required timelines. The Project Coordinator will also be tasked with managing expectations for both internal and external stakeholders, coordinating critical scheduling paths with all necessary personnel to ensure smooth project execution. Effective communication is essential, as the Project Coordinator will need to proactively engage with field superintendents and the labor manager regarding customer requirements and installation details. Additionally, the role requires regular updates to the sales, operations, and accounting departments on job status, as well as monitoring customer satisfaction throughout the project and at its completion. This position is not field-based; it is an in-office role that demands a high level of organization, attention to detail, and the ability to manage multiple assignments simultaneously in a fast-paced environment.

Responsibilities

• Direct each step of large-scale commercial flooring projects from the bid process to completion, focusing on detailed communication.
• Manage project coordinators and collaborate with other departments to improve efficiencies.
• Work closely with designated salesperson to calculate, compile, and submit customer proposals within required timelines.
• Manage expectations (internal/external) and coordinate critical schedule paths with all necessary personnel.
• Communicate clearly and proactively with field superintendents and labor manager regarding customer requirements and installation details.
• Update sales, operations, and accounting departments on job status.
• Monitor customer satisfaction throughout the process and at the completion of every job.

Requirements

• Minimum of two years' experience in construction-related project management.
• Great attention to detail, time sensitivity, and efficient follow-up.
• Strong verbal and written communication skills.
• Excellent organizational skills, versatility, and ability to manage multiple assignments simultaneously.
• Balance and professionalism in a fast-paced, high-production environment.
• Strong computer skills and adaptability to different software platforms, with MS Office 365 required.
• Experience in Procent or Acumatica is a plus.
• Must be self-managed and directed as well as a cooperative member of the team.
• Knowledge of commercial flooring materials and processes is a plus (not required).

Benefits

• Medical, dental, vision and other insurance plans offered
• Paid Time Off
• Paid Holidays
• 401K plan offered