Project Coordinator

Delta Constructors - Watford City, ND

Full-time - Mid Level

Watford City, ND

Heavy and Civil Engineering Construction

About the position

The Project Coordinator position at Staff - Project Specialists in Watford City, North Dakota, is a critical role that focuses on providing document control and turnover coordination support to ensure the successful delivery of construction projects. The individual in this position will be responsible for developing, implementing, and maintaining the construction document control and turnover management plan, which is essential for the overall efficiency and effectiveness of project execution. This role requires a proactive approach to managing documentation and ensuring compliance with all relevant local, state, and federal regulations, codes, and standards. As a subject matter expert, the Project Coordinator will lead the development and implementation of project document control procedures, ensuring that the entire project team is trained and compliant. This includes facilitating daily turnover status meetings, coordinating system and work package walk downs, and maintaining comprehensive turnover files and tracking tools. The Project Coordinator will also play a key role in supporting the construction site HSSE management plan, promoting a culture of safety with the goal of achieving zero incidents, accidents, and injuries. The position demands strong organizational skills and the ability to manage multiple priorities effectively. The Project Coordinator will be responsible for the daily distribution of project documentation, ensuring that all stakeholders are informed and that the turnover process is smooth and efficient. This role is vital in maintaining the integrity of project documentation and ensuring that all necessary information is compiled and transmitted to the operations document control team and startup team as defined in the project turnover documentation procedures. The Project Coordinator will also attend training sessions and seminars to stay updated on industry standards and practices, contributing to their professional development and the overall success of the project.

Responsibilities

• Provide document control and turnover coordination support that promotes teamwork and contributes to the successful delivery of project.
• Develop, implement, and maintain the construction document control and turnover management plan.
• Develop and implement the project document control procedures and ensure compliance by the entire project team through training as the subject matter expert.
• Lead the overall effort to develop and maintain the construction document control and turnover plan deliverables of the Company execution plans.
• Develop and maintain the company document control and turnover management plan portion of the construction team's readiness process prior to mobilization and through the installation phase of the project.
• Provide document control and turnover support ensuring construction team is trained and follows all document control and turnover management readiness process items prior to mobilization.
• Ensure overall implementation and compliance of all local, state, and federal permit stipulations, codes, standards, specifications by the company site team members and all assigned fabricators.
• Provide key document control and turnover management input and overall ownership to the construction risk management plan.
• Support the construction site HSSE management plan implemented on the project and ensure everyone assigned to and visits the site is fully aware of the HSSE plan with the goal being ZERO-Incidents, Accident, and Injuries.
• Facilitate the daily distribution of all project documentation from/to COPA, project site team and external stakeholders.
• Facilitate daily turnover status/integration meetings at the site to ensure a smooth turnover process is maintained until all systems have been completed and ownership is transferred to operations.
• Lead the daily coordination of system and work package walk downs including schedule each walk down, send out walk down notification and capture all IWL comments.
• Develop and maintain all turnover files and tracking tools for ease of documentation transfer to the client files.
• Provide overall turnover tracking and schedule updates to the construction site team to ensure daily, weekly and monthly turnover schedules are reviewed and updated daily throughout the completion process.
• Maintain and manage construction turnover documentation to ensure all vendor, fabricator, contractor, pre-commissioning, and client documentation is compiled, complete and is transmitted to operations document control team and operations start up team as defined in the project turnover documentation procedures.
• Attend training sessions, seminars and appropriate educational classes required by department.
• Other duties as assigned.

Requirements

• Associates Degree in Construction or related field, or equivalent work experience.
• Seven (7) years' experience with Document Control and Turnover Coordinator in the Oil & Gas Industry.
• Current and valid Driver License with clean driving record.
• OHSA 10 Certification, or ability to obtain upon hire.
• H2S Certification, or ability to obtain upon hire.
• North Slope Training Cooperative (NSTC) Training for Alaska locations.

Nice-to-haves

• Knowledge of electrical and mechanical project management procedures, standards, and specifications.
• Ability to manage construction contractors/clients/vendors/suppliers needs.
• Ability to effectively communicate both verbal and written.
• Ability to recognize and respond to dangerous situations or emergencies.
• Ability to set and balance priorities to complete projects on time.
• Ability to make decisions and recommend appropriate course of action in difficult situations.
• Ability to handle stress and possess positive traits even in difficult or challenging situations.
• Skilled with Microsoft Office - Word, Excel, Outlook, PowerPoint, Access.
• Skilled in Document Control project documentation development and filing databases.
• Skilled in timely decision making.
• Demonstrated problem solving skills.
• Strong organizational skills.

Benefits

• Competitive salary based on experience and qualifications.
• Health insurance coverage.
• Retirement savings plan options.
• Paid time off and holidays.
• Opportunities for professional development and training.