Project Coordinator

Actalent - Hartland, WI

Full-time - Entry Level

Hartland, WI

10,001+ employees

Administrative and Support Services

About the position

The Construction Project Coordinator will assist project teams by performing various construction management and administrative tasks. This role is crucial for ensuring that construction projects are monitored and tracked effectively from the initial bidding phase through to project closeout, while maintaining compliance and documentation throughout the process.

Responsibilities

• Initial project setup in the system of record
• Monitor and track construction projects from bidding to award to closeout
• Maintain and distribute project documentation, architectural drawings, and closeout documents and manuals
• Maintain/update project records for construction projects as required
• Manage sub-contractor insurance compliance (COI), W-9, and sub-contractor master agreements for all projects
• Work with both internal and external partners and clients on insurance requirements for both clients and subs
• Assist Project Manager with building permits and municipality coordination for projects
• Assist Project Manager with GC licenses and subcontractor registration for projects
• Assist the project team with site safety documentation and coordination
• Coordinate subcontractor readiness, documentation, and closeout/billing readiness with Accounting and Billing Departments for construction projects
• Create and distribute project closeout material, O and M manuals to the owner at project completion
• Develop and maintain resource information on products, vendors, subcontractors, and other requirements
• Attend departmental meetings and project meetings
• Coordinate and perform preconstruction tasks working with current & potential clients, architects, and engineers for assigned projects
• Create and distribute meeting minutes (as applicable)
• Additional responsibilities as required.

Requirements

• Project Coordination and Project Management skills
• Construction Project Management and Construction Management experience
• Budgeting knowledge and skills
• Strong organizational and communication skills
• Ability to work effectively in a team environment
• Experience in the construction industry is preferred