Project Coordinator

$45,000 - $50,000/Yr

Paul Davis Restoration - Tulsa, OK

Full-time - Entry Level

Tulsa, OK

Specialty Trade Contractors

About the position

The Project Coordinator at Paul Davis Restoration plays a crucial role in supporting Project Managers by organizing ongoing projects. This position focuses on monitoring project plans, schedules, budgets, and ensuring deadlines are met while facilitating communication among all parties involved, particularly regarding invoicing and collections.

Responsibilities

• Work directly with assigned project managers.
• Coordinate all administrative functions of assigned active jobs.
• Adhere to all insurance provider guidelines, program, and TPA guidelines.
• Handle insurance carrier documentation.
• Facilitate correspondence between all parties - clients, Insurance, TPA's, etc.
• Assist in the communication & scheduling between the property owner and project managers.
• Assist in invoicing and collection of payments due.
• Assist with the distribution of work orders for subcontractors.
• Assist with the intake of new jobs.
• Manage proper job documentation flow.

Requirements

• Strong knowledge of office technology especially Microsoft 365.
• Knowledgeable about file management, transcription, and other administrative procedures.
• Strong critical thinking, problem solving and multitasking skills.
• Strong verbal and written communication and organization skills.
• Detail-oriented.
• Customer service oriented.
• Strong time management skills.
• Ability to systematize efficient work procedures.
• Ability to analyze and prioritize.
• Flexibility and willingness to perform duties as requested.
• Good communication and interpersonal skills.
• Extremely organized.
• Confidentiality.
• Technologically savvy.
• High school diploma or equivalent required.

Nice-to-haves

• Restoration industry experience highly preferred.
• Knowledgeable about Xactanalysis, Alacrity, Contractor Connection and other Third-Party Administrators is preferred.

Benefits

• 401(k) matching
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off
• Retirement plan
• Cell phone reimbursement
• Opportunities for advancement