Project Coordinator

Vanderlande Industries B.V. - Atlanta, GA

Full-time - Mid Level

Atlanta, GA

Professional, Scientific, and Technical Services

About the position

The Project Coordinator at Vanderlande Industries plays a crucial role in supporting project management operations by processing, tracking, and distributing project deliverables. This position ensures effective communication among internal departments and with customers, while also maintaining compliance with project documentation and contractual obligations. The coordinator assists the Project Manager and the entire project team to facilitate successful project execution across various locations in North America.

Responsibilities

• Document Control - Work with the Project Team to produce project-specific technical and commercial documentation and templates as outlined in project plans.
• Maintain project action item and open item lists, tracking open items for completion.
• Coordinate weekly project team meetings, keeping and distributing minutes.
• Maintain all project log files to ensure accuracy of document status, including Submittals, RFIs, Change Orders, and Risk and Opportunity registers.
• Coordinate with all departments to assist the Project Manager with project execution.
• Ensure that the contents of submittals meet contractual requirements by coordinating with project team members.
• Produce and update weekly and monthly project reports, both internal and external.
• Act as a secondary point of contact for all departments in the absence of the Project Manager.
• Maintain direct communication between all departments supporting project execution.
• Work with the Project Scheduler to gather schedule updates from the project team on a weekly basis and verify compliance with schedule milestones.

Requirements

• Bachelor's Degree from an accredited university or institution
• 3+ years of related project coordination or construction experience
• Proficient in Microsoft Office
• Basic understanding of project procurement, scheduling, and documentation requirements
• Ability to work well with a diverse team of internal disciplines
• Outstanding attention to detail
• Ability to quickly learn and adapt to the company's culture and Way of Working

Nice-to-haves

• Procore certification
• Smartsheet certification