Project Coordinator

$45,000 - $60,000/Yr

AssuredPartners - Torrance, CA

Full-time - Entry Level

Hybrid - Torrance, CA

Insurance Carriers and Related Activities

About the position

The Project Coordinator at AssuredPartners is responsible for providing administrative support to the insurance brokerage and consulting firm. This hybrid position involves assisting with client communications, managing office tasks, and ensuring efficient operation within the Torrance, CA corporate office. The role requires strong organizational skills and attention to detail to handle various administrative duties effectively.

Responsibilities

• Assist with client calls and requests.
• Manage incoming/outgoing mail and handle as required.
• Distribute new claims from mail and set up new claim sheets for supervisor assignment.
• Compose and type correspondence, including interoffice and client letters.
• Create agenda packets for JPA meetings.
• Assist in office administration by keeping the office supplied with necessary tools and materials.
• Collect, assemble, and distribute the goodnite report to examiners.
• Send PLCA check totals from the goodnite report to IMS Check Production for checks requested the previous day.
• Read, code, and set up all new claims in the system and create new files.
• Type and send out acknowledgment letters with each new claim.
• Maintain the Torrance Assignment Sheet.
• Organize and separate loss runs for mailing to clients and Keenan Offices by the 10th of each month.
• Maintain current mailing lists, labels, and memorandums for loss runs.
• File loss runs in Loss Run Notebooks.
• Input payment information into the system for losses/expenses and post payment info in claim files.
• Match received checks with files and send out checks with appropriate invoices.
• Request advance checks, stop payments, and follow up on such requests.
• File documents, including pulling old files and sending them off-site for storage.
• Perform other duties as assigned.

Requirements

• Minimum of two (2) years administrative experience required.
• Minimum of one (1) year experience in insurance preferred.
• Must be organized and detail-oriented.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Outlook, Excel, PowerPoint, and Word.
• Adept at accessing business data from the Internet when required.
• Intermediate to advanced knowledge of IVOS software is preferred.

Benefits

• Health savings account
• Paid holidays
• Health insurance
• Dental insurance
• Paid time off
• 401(k) matching