Project Coordinator

AppleOne - Rancho Cucamonga, CA

Full-time - Entry Level

Rancho Cucamonga, CA

Administrative and Support Services

About the position

The Project Coordinator will play a crucial role in supporting the successful completion of construction projects by coordinating with Project Managers, managing subcontractors, and handling billing and invoicing. This position requires a proactive attitude and the ability to manage multiple tasks in a fast-paced environment, ensuring all project documentation is accurate and up-to-date.

Responsibilities

• Coordinate and collaborate with Project Managers to ensure successful project completion from start to finish.
• Manage daily construction projects and maintain accurate project documentation, both electronically and physically.
• Enter data into Vista software and create project numbers.
• Generate and issue Subcontractor contracts and purchase orders, ensuring all terms and conditions are met.
• Verify subcontractor qualifications, including licenses and insurance certificates.
• Coordinate material orders and delivery schedules with vendors.
• Complete Pre-Lien and Lien Releases as part of payment processing.
• Oversee and manage project paperwork, including permits, safety books, and site documentation.
• Maintain a positive and proactive attitude in a fast-paced environment while managing multiple tasks.

Requirements

• 3+ years of experience in the construction industry.
• Strong knowledge of permit processes and subcontractor management.
• Proficiency in billing, invoicing, and Vista software.
• Excellent communication skills, both verbal and written.
• Ability to manage multiple projects and deadlines effectively.
• Detail-oriented with strong organizational skills.
• Proficient in Microsoft Excel and Word.
• Ability to work independently and as part of a team.

Benefits

• Major medical insurance
• Dental insurance
• Vision insurance
• 401k
• Statutory sick pay where required