Project Coordinator

Cobb, Fendley & Associates - Austin, TX

Full-time - Entry Level

Austin, TX

Professional, Scientific, and Technical Services

About the position

CobbFendley is seeking a Project Coordinator to join our team in Austin, Texas. Since 1980, we have been dedicated to providing innovative engineering and surveying solutions aimed at enhancing communities. Our multi-discipline approach enables us to efficiently complete projects through a team of experienced professionals who prioritize client communication. As a Project Coordinator, you will play a crucial role in supporting project managers and ensuring the smooth execution of various tasks related to project management and coordination. In this position, you will be responsible for completing permit document setups based on information provided by the Project Manager, ensuring that all project attributes and variables are accurately input according to contract requirements and jurisdictional permits. You will assist Project Managers with project setup, tracking, scheduling, and invoicing, while also preparing various project-related documents, reports, and estimates. Your role will involve submitting permits, project documents, and construction packages, as well as documenting departmental and project-related processes and procedures. The ideal candidate will be a proven self-starter with strong administrative and time management skills, capable of multitasking and maintaining a high level of organization and attention to detail. You will need a minimum of 2 years of project support and task management experience, preferably within the A/E/C industry. A solid understanding of general project management, coordination, and administration is essential, along with the ability to determine client preferences regarding permit status and requirements for supporting documentation. You will also be expected to manage project documentation effectively to support permit applications, design document control, and project scheduling. This position offers an opportunity for professional and personal growth through innovative in-house training and collaborative resources. You will also have the chance to engage in community service opportunities through the CobbFendley Cares Committee, which focuses on STEM education, hunger relief, and sustainable solutions. If you are motivated to work in a dynamic environment with strict deadlines and have a desire to collaborate with professionals and clients, we encourage you to apply and advance your career with CobbFendley.

Responsibilities

• Complete permit documents set-up from information provided by the Project Manager.
• Ensure all project attributes and variables have been properly input in accordance with the contract requirements and the permit's jurisdictions.
• Assist Project Managers with set up, tracking, scheduling, and invoicing of projects.
• Provide high level of support to the Project Managers and Leads.
• Prepare various project related documents, reports, estimates, etc.
• Prepare and submit permits, project documents, construction packages, etc.
• Assist in documenting departmental and project related processes and procedures.
• Assist with filing and document preparation for the department.
• Contact and request drawings, documents, etc. from utilities, municipalities, etc.
• Attend team meetings, meeting with clients and with jurisdictions.
• Identify various jurisdictions permitting processes.
• Coordinate with various utility owners, municipalities, subcontractors, and team members throughout the project.
• Prepares project weekly report documentation for client including progress updates, meeting minutes, comment logs, change order log, submittal log, and schedule updates.
• Provide document control support to ensure effective and accurate project document management.
• Perform independent research and adapt changing priorities.
• Work in a collaborative team environment and deliver accurate work product that is error free.
• Adhere to CobbFendley's safety standards to uphold a safe and efficient environment.
• Maintain a professional attitude and fulfill responsibilities with integrity.

Requirements

• Proven self-starter with strong administrative and time management skills.
• Minimum 2 years of project support and task management experience.
• A/E/C industry experience required.
• Solid knowledge of general project management, coordination and administration required.
• Ability to determine client preferences concerning permit status, reporting and requirements for backup/supporting documentation.
• Ability to support timely project updates.
• Ability to manage project documentation to support permit application, design document control, project scheduling, and other project support functions.
• Experience with Microsoft Office and Google Earth programs, preferred.
• Experience with SmartSheets is a plus.
• Motivation to work in a dynamic environment with strict deadlines.
• Desire to collaborate with professionals and clients to increase your industry knowledge and grow in your career.
• Commitment to perform responsibilities consistent with industry standards to achieve department and company goals.
• Interest in developing relationships with clients, partners, and local organizations to remain a trusted resource in the community.

Nice-to-haves

• Experience with SmartSheets is a plus.

Benefits

• Competitive compensation package with comprehensive benefits including 401(k) Matching and Profit-sharing Contributions.
• Employee Stock Ownership Plan (ESOP).
• Health, Vision, and Dental Insurance.
• Short-Term and Long-Term Disability Insurance.
• Employer Funded and Voluntary Life Insurance.
• Tuition Reimbursement.
• Continuing Education Programs.
• Extended office closure from December 25 through January 1 to relax and enjoy the holidays.
• Professional and personal growth through innovative in-house training and collaborative resources.
• Community service opportunities through the CobbFendley Cares Committee, focusing on STEM Education, Hunger Relief, and Sustainable Solutions.