Project Coordinator

WSP Global - Troy, NY

Full-time - Entry Level

Troy, NY

10,001+ employees

Professional, Scientific, and Technical Services

About the position

The Project Coordinator at kW Mission Critical Engineering, a WSP company, plays a crucial role in supporting project leaders and teams throughout the project lifecycle. This position involves administrative duties that enhance communication and integration among project teams and clients, ensuring projects progress smoothly and efficiently.

Responsibilities

• Maintaining project calendar including project schedules and publishing to project team.
• Assist in preparation of any materials required for project pursuit.
• Assist in preparing PSA checklist and other internal forms.
• Assist in processing contracts and sub-consultant contracts.
• Assist in scheduling design reviews, charrettes, and regular project meetings.
• Attend project, department and team meetings and take meeting notes. Distribute meeting notes internal and externally as required.
• Assist in generating project financial management reports.
• Assist in tracking invoices and project payments.
• Assist in tracking scope changes and preparing add service requests to the client.
• Create and maintain project document file storage within the tk1sc standard project directory structure.
• Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI's, submittals and responses.
• Provide production support for project technical staff.
• Assist project teams in distributing project materials to clients and other industry partners.
• Edit and format specifications, Table of Contents, Basis of Design Reports and other written materials as required.
• Assist Engineers of Record in processing and filing of project status forms with Authorities Having Jurisdiction.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP's Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.

Requirements

• High School Diploma or GED Required
• 3+ years' experience
• Proficiency in MS Office applications, including Word, Excel, Outlook, Power Point and others
• Familiarity with Smartsheet is an advantage
• Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage
• Excellent verbal, written communication and problem-solving skills
• Strong computer and typing skills
• Detail-oriented and thoroughness
• Self-motivated and flexible to take on new tasks and assist teams
• Strong willingness & eager to learn
• Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines.

Nice-to-haves

• Basic CAD and REVIT skills a plus.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Life insurance
• Retirement savings plan