Project Coordinator

Corey Construction Lp - Houston, TX

Full-time - Mid Level

Houston, TX

Construction of Buildings

About the position

We are seeking a highly organized and proactive Commercial Project Coordinator to join our team at Corey Construction. In this role, you will play a critical part in managing commercial construction projects from start to finish, ensuring they are completed on time, within scope, and on budget. If you have a passion for coordination, strong communication skills, and experience in commercial construction, we want to hear from you! As a Project Coordinator, you will assist in planning, executing, and finalizing commercial construction projects according to deadlines and within budget. You will report to the Internal Operations Manager, Melissa Gonzalez, and collaborate closely with other project team members. Your responsibilities will include providing submittals, samples, and ensuring that all necessary warranties are obtained for all projects. You will also follow up on change orders with project managers and their respective project contacts, organize project communication to track issues, construction schedules, and project timelines. Maintaining a comprehensive understanding of project requirements and deliverables is essential, as you will review important details with the team to ensure project success and the timely delivery of all project-specific documents. You will attend weekly Operations Traction Meetings to ensure tasks such as RFIs, submittals, document control, PM meeting minutes, material delivery logs, punch lists, and close-out processes are completed on time. Additionally, you will coordinate project activities, resources, equipment, and information across multiple teams, maintain project documentation, track project progress, and report on the status to stakeholders. Collaboration with project managers, architects, engineers, and subcontractors will be key to ensuring all aspects of the project are compatible and deadlines are met. You will also track contracts, create/review purchase orders, and oversee warranty requests and inspections. Furthermore, you will assist with obtaining any required permits, including out-of-state permits, and help manage certificates of insurance, W-9s, and safety plans. Updating the Quickbase Operations dashboard when new contracts are received and tracking the backlog of projects will also be part of your responsibilities. Lastly, you will provide safety programs for all projects and offer administrative support such as filing, data entry, and document control.

Responsibilities

• Assist in planning, executing, and finalizing commercial construction projects according to deadlines and within budget.
• Report to the Internal Operations Manager and collaborate closely with other project team members.
• Provide submittals, samples, and ensure necessary warranties are obtained for all projects.
• Follow up on change orders with project managers and their respective project contacts.
• Organize project communication to track issues, construction schedules, and project timelines.
• Maintain a comprehensive understanding of project requirements and deliverables; review important details with the team.
• Attend weekly Operations Traction Meetings to ensure tasks are completed on time.
• Coordinate project activities, resources, equipment, and information across multiple teams.
• Maintain project documentation, track project progress, and report on the status to stakeholders.
• Collaborate with project managers, architects, engineers, and subcontractors to ensure project compatibility and deadlines are met.
• Track contracts, create/review purchase orders, and oversee warranty requests and inspections.
• Assist with obtaining required permits and managing certificates of insurance, W-9s, and safety plans.
• Update the Quickbase Operations dashboard and track the backlog of projects.
• Provide safety programs for all projects.
• Provide administrative support such as filing, data entry, and document control.

Requirements

• Proven experience as a Project Coordinator or similar role in commercial construction.
• Strong knowledge of project management processes, techniques, and tools.
• Proficiency in project management software (e.g., Procore, Spectrum, BlueBeam, Microsoft Project).
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize work effectively.
• Knowledge of construction safety regulations and best practices.
• Bachelor's degree in Construction Management, Business Administration, or a related field (preferred but not required).
• At least 2-3 years of experience in project coordination or a similar role within the construction industry.

Nice-to-haves

• Familiarity with construction progress billing (pay applications), codes, and regulations.
• Demonstrated ability to identify problems, propose solutions, and make informed decisions.
• Strong critical thinking and analytical skills.
• Willingness to adapt to changing project requirements and perform additional tasks as needed.

Benefits

• Health savings account
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance
• Opportunities for advancement
• Medical
• Life insurance
• Long-term Disability
• Short-term Disability
• Supplemental (Accident, Hospital, Critical Illness)