Project Coordinator

HealthEdge - Indianapolis, IN

Full-time

Remote - Indianapolis, IN

About the position

Our growing company is seeking to hire a Project Coordinator who will be in charge of assisting our Project Managers in organizing our ongoing projects. This task involves monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner. The Project Coordinator will play a crucial role in maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures. They will be responsible for organizing, attending, and participating in stakeholder meetings, documenting and following up on important actions and decisions from these meetings, and preparing necessary presentation materials for meetings. The Project Coordinator will ensure that project deadlines are met, determine project changes, and provide administrative support as needed. They will undertake project tasks as required, develop project strategies, and ensure that projects adhere to frameworks while maintaining appropriate documentation for each project. Additionally, the Project Coordinator will assess project risks and issues and provide solutions where applicable, ensuring that stakeholder views are managed towards the best solution. They will also chair and facilitate meetings where appropriate and distribute minutes to all project team members.

Responsibilities

• Maintain and monitor project plans, project schedules, work hours, budgets, and expenditures.
• Organize, attend, and participate in stakeholder meetings.
• Document and follow up on important actions and decisions from meetings.
• Prepare necessary presentation materials for meetings.
• Ensure project deadlines are met.
• Determine project changes.
• Provide administrative support as needed.
• Undertake project tasks as required.
• Develop project strategies.
• Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Assess project risks and issues and provide solutions where applicable.
• Ensure stakeholder views are managed towards the best solution.
• Chair and facilitate meetings where appropriate and distribute minutes to all project team members.

Requirements

• Bachelor's degree preferred.
• 3 years' experience in project management coordination preferred.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• MS Project experience preferred.
• OpenAir experience preferred.
• Smartsheet experience preferred.
• Exceptional verbal, written and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Knowledge of file management, transcription, and other administrative procedures.
• Ability to work on tight deadlines.