Project Coordinator

$62,400 - $83,200/Yr

Gensler - Denver, CO

Full-time - Mid Level

Onsite - Denver, CO

5,001-10,000 employees

Professional, Scientific, and Technical Services

About the position

As a Project Coordinator at Gensler, you will play a crucial role in providing coordination and administrative support throughout the life of various projects. This includes managing tasks from the initial proposal stage through design phases to project close-out, ensuring high levels of customer service and effective communication with clients, vendors, and team members.

Responsibilities

• Provide high-level customer service to Gensler staff, clients, vendors, and business partners.
• Manage workload by prioritizing tasks, following up on outstanding items, and ensuring deadlines are met.
• Coordinate project start-up tasks including contracts, RFPs, proposal letters, and work authorizations.
• Maintain project directories and cloud-based file sharing sites.
• Assist in early project phases by managing programming data worksheets and consultant contracts.
• Ensure accurate project file documentation and maintenance of various logs.
• Set up and manage Bluebeam Studio for project documentation.
• Coordinate QA/QC documents and project manuals during construction documentation phases.
• Log RFIs and submittals, manage files, and assist with invoice assemblage for accounting.
• Support managers with staffing and revenue plans, and request insurance certificates.
• Schedule and coordinate meetings, and attend to take minutes and document information.
• Organize and update Microsoft Teams project pages and manage training for other coordinators.

Requirements

• 3+ years of experience as a project coordinator or in a similar administrative role.
• Experience within an architecture or design firm is highly desired.
• Bachelor's Degree preferred.
• Ability to effectively prioritize tasks with strong time management skills in a fast-paced environment.
• Superior verbal and written communication skills.
• Highly organized with strong attention to detail.
• High level of professionalism and strong sense of urgency.
• Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint).
• Proficiency in Word, InDesign, Photoshop, and MS Project preferred.
• Ability to work with minimal guidance; proactive and motivated self-starter.
• Proficiency with Zoom, Microsoft Teams, and conferencing systems.

Nice-to-haves

• Flexibility and ability to handle and manage change effectively and efficiently.

Benefits

• Medical, dental, and vision insurance coverage.
• Disability insurance.
• Wellness programs.
• Flexible spending accounts.
• Paid holidays and paid time off.
• 401k plan with profit sharing.
• Employee stock ownership opportunities.
• Twice annual bonus opportunities.
• Reimbursement for certain professional licenses and associated renewals and exam fees.
• Tuition reimbursement for eligible programs or classes.