Project Coordinator

$62,400 - $79,040/Yr

Quanta Services - Bremerton, WA

Full-time - Entry Level

Bremerton, WA

Heavy and Civil Engineering Construction

About the position

The Project Coordinator plays a crucial role in ensuring the quality and efficiency of work orders within the construction and engineering departments. This position involves close collaboration with project managers and various departments to maintain the schedulability of work orders, ensuring they are ready for construction. The coordinator is responsible for quality control, administrative tasks, and facilitating communication between teams to uphold high standards of customer service.

Responsibilities

• Review, analyze, and revise submitted work orders ensuring proper task setup in the client's software system.
• Coordinate daily and weekly work schedules by project phase and provide schedules to IFS Representatives for prior notification to customers.
• Report daily work plans and locations as required for utility commission reporting.
• Participate in pre-construction planning and coordination meetings, obtaining necessary municipal and regulatory permits.
• Prepare documentation for the project close-out process as requested.
• Address and resolve customer complaints and issues promptly, maintaining high standards of customer service.
• Coordinate and manage Contractors utility locating and locate ticket process.
• Ensure Right of Way restoration activities meet municipal requirements and restore private property to pre-construction conditions.
• Coordinate Security Background Check requirements for contract crew members.
• Manage timelines for submissions to ensure timely turnaround of work orders.
• Perform other administrative duties as assigned.

Requirements

• Demonstrated initiative and assertiveness with the ability to manage work efficiently under stress.
• Highly motivated, organized, resourceful, and proactive with a team-oriented style.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access, Visio) and Adobe Acrobat.
• Problem-solving experience with the ability to multi-task and approach complex situations systematically.
• Flexibility to adapt to shifting work priorities.
• Strong written and verbal communication, interpersonal, influencing, and presentation skills.
• Ability to effectively present information and respond to inquiries from managers, clients, and local permitting agencies.
• Valid driver's license and safe driving record required.
• Associate's degree and/or 2+ years of relevant office experience.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance