Project Management Coordinator

Actalent - Holly Springs, NC

Full-time - Mid Level

Holly Springs, NC

10,001+ employees

Administrative and Support Services

About the position

The Project Management Coordinator at Actalent plays a crucial role in supporting the Facilities and Engineering teams within Amgen Operations. This position involves administering and coordinating key activities related to business processes and reporting systems, ensuring compliance with training programs, and facilitating continuous improvement projects. The coordinator will represent the FE team in global network meetings and is responsible for various administrative tasks that support the operational efficiency of the organization.

Responsibilities

• Document management pertaining to SOP and JHA creation revisions and workflows executed through CDOCS system
• Maintain a robust scheduling system to ensure training and associated assessments are adequately met to ensure training compliance
• Administer, maintain, and manage the organization's monthly KPIs using systems such as Smartsheet, Tableau, and Maximo
• Facilitate monthly business performance meetings with site leadership teams to report performance and corrective actions when metrics are not met
• Manage finances through company report systems to ensure vendor POs are reconciled and work with management through monthly meetings to ensure organizational budget adherence
• Maintain FE Work Center Team dashboard and manage improvements through feedback gathering and team workshops
• Produce and distribute regular and custom reports required upon request to support management and leadership team in operations
• Support FE team during audits, coordinate IRFs, and review files and records as required by requesters to ensure timely responses to inspectors and site audit team
• Work as the deviation development lead for FE by facilitating assessment meetings, RCAs/CAPA schedules, and incident critiques and investigations
• Facilitate meetings and generate meeting minutes to ensure topics discussed are collected appropriately, action items documented and tracked, and addressed. Schedule follow-up meetings for activities needing further coordination
• Work with management team to develop and maintain a robust training program in LMS. Schedule working meetings with managers to coordinate and update TAPs as necessary prior to Annual Training Reviews for all staff within the FE organization
• May participate in and/or coordinate the presentation of completed projects, best practices, and continuous improvement initiatives logs and staff recognition activities and organizational events
• Make recommendations for potential solutions to issues encountered and/or problem solve to address countermeasures when assigned
• Provide technical writing support for cross-functional groups within the FE organization
• Support management team with developing and facilitating quarterly safety workshops
• Develop the organization's monthly newsletter by working with team leaders from each functional area
• Create presentation materials and spreadsheets as necessary

Requirements

• Associates degree and 4 years of Project Management or Administrative experience
• High School Diploma / GED and 6 years of Project Management or Administrative experience
• Ability to work well in a fast-paced, deadline-driven environment while collaborating to solve issues and drive continuous improvements
• Excellent written and verbal communication skills adept in communicating key business information
• Outstanding organizational and interpersonal skills
• Proficient Microsoft Office skills (MS Word, MS Excel, MS PowerPoint, MS Outlook)
• Knowledge of Smartsheet programs
• Experience working with procurement systems
• Ability to prioritize projects

Nice-to-haves

• Knowledge of Veeva Vault
• Experience with Ariba
• Technical writing skills

Benefits

• Diversity and Inclusion initiatives
• Equal opportunity employer
• Accommodations for disabilities