Project Management Coordinator

White House Historical Association - Washington, DC

Full-time - Entry Level

Washington, DC

Miscellaneous Manufacturing

About the position

The White House Historical Association (WHHA) is seeking a full-time Project Management Coordinator to assist in the Development Department. The WHHA is a nonprofit educational association founded in 1961, aimed at enhancing the understanding, appreciation, and enjoyment of the Executive Mansion. Established at the recommendation of the National Park Service and with the support of First Lady Jacqueline Kennedy, the Association uses proceeds from the sale of its books and products to fund the acquisition of historic furnishings and artwork for the permanent White House collection, assist in the preservation of public rooms, and further its educational mission. Since 1981, the Association has commissioned the annual White House Christmas Ornament honoring a historic president. Today, its acquisition, preservation, research, and education efforts continue through generous private donations and the sale of its books, products, and the Official White House Ornament. The Project Management Coordinator will work directly with and support the Senior Vice President and Chief Development Officer (CDO) at the Association. This role requires a demonstration of leadership, responsiveness, strong customer service, independent thinking, and solid judgment in a demanding and fast-paced team environment. Responsibilities include coordinating meetings with internal and external stakeholders, maintaining confidential information, executing projects from planning to completion, and ensuring the CDO is updated throughout project implementation. The Project Coordinator serves as an important and visible team member, communicating and interacting with senior leadership, including the Association President, team members within the office of the Association President, members of the Board of Directors, members of the National Council on White House History, and senior leaders within the Association. This position is full-time and permanent, with benefits, and may require some work outside of normal business hours and/or weekends.

Responsibilities

• Break projects into achievable actions, set timelines, and ensure work continues along the timelines.
• Coordinate project management activities, resources, equipment, and information.
• Liaise with vendors to identify and define requirements, scope, and objectives.
• Assign tasks to internal teams and assist with schedule management.
• Monitor project progress and handle any issues that arise.
• Act as the point of contact and communicate project status to all participants.
• Create and maintain comprehensive project documentation, plans, and reports.

Requirements

• Associate or bachelor's degree is required.
• 1+ years of work experience in project management is required.
• Proficiency in Microsoft Office including Outlook, Word, Excel, and PowerPoint is required.
• Excellent planning, organizational, communication, phone, and interpersonal skills are required.
• Strong organizational and time management skills required that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and accuracy.
• Effective interpersonal communication skills (verbal and written) and ability to interface with personnel at all levels are required.
• Must establish and maintain strong working relationships throughout the Association.
• Must demonstrate proactive approaches to problem-solving with strong decision-making capability and use of good judgment.
• Must demonstrate ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Must proactively leverage and share knowledge with colleagues.
• Requires a proven ability to act with discretion and maintain complete confidentiality.
• Requires a willingness and ability to work the hours necessary to complete assigned work.
• Must demonstrate strong work values, dependability, honesty, self-confidence, and a positive attitude.
• Requires the ability to deal with ambiguity and reprioritize tasks in response to unexpected changes in priorities/requests.

Benefits

• Full-time permanent position with benefits.