Project Management Coordinator

CBRE - Livingston, NJ

Full-time - Entry Level

Livingston, NJ

Real Estate

About the position

As a CBRE Project Management Coordinator, you will provide essential administrative support to the project management team, ensuring effective project documentation, financial processing, and communication among stakeholders. This role is integral to managing projects from initiation to completion, requiring regular on-site presence in East Hanover, NJ.

Responsibilities

• Process documentation for project commitments.
• Obtain external quotes for processing.
• Coordinate change orders, change directives, and contemplative change notices with consultants and vendors.
• Schedule meetings and communication plans regarding projects among teams and clients.
• Assist with contract administration, including attending tender openings and recording results, issuing letters of acceptance and regret.
• Enter project information and data into project management technology tools.
• Process invoices and pay applications.
• Help with project administration deliverables.
• Assist the project closeout process including turnover documentation and financial reconciliation.
• Use existing procedures to solve straightforward problems.

Requirements

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products, including Word, Excel, and Outlook.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills, including the ability to calculate simple figures such as percentages, discounts, and markups.

Benefits

• Recognition as one of the best large employers in America by Forbes.
• U.S. Environmental Protection Agency's 2022 ENERGY STAR Sustained Excellence Award; 15th consecutive year of 'Partner of the Year' recognition.