Project Management Coordinator

$60,000 - $95,000/Yr

Mizuho Osi - Union City, CA

Full-time - Entry Level

Union City, CA

Miscellaneous Manufacturing

About the position

The Project Management Coordinator plays a crucial role in supporting the Project Management function within the Research and Development (R&D) department at Mizuho OSI. This position involves assisting in all phases of project management, from planning and execution to project completion. The coordinator is responsible for developing work plans, tracking project progress, and delivering status reports to ensure that medical device projects meet established goals and deadlines.

Responsibilities

• Assist and participate in R&D and cross-functional team meetings related to projects; document meeting minutes; prepare and/or edit meeting minutes, presentations, and tables.
• Coordinate processes to complete project deliverables across functional areas including Marketing, Quality & Regulatory Affairs, Purchasing, and Operations.
• Maintain document control and database; file all project-related documents in hard copy or electronic format.
• Create and process documentation to release items into the company's Engineering Change Control database (ECN); interface with the Document Control department regarding related documents.
• Coordinate with functional management to document the appropriate allocation of human resources based on project needs and scheduling.
• Assist management in developing a comprehensive workflow process for the Project Management Department.
• Develop and review project status/reports with management; work with the Sr. Manager of Project Management to maintain scope, materials, and other job details as required.
• Work with project teams to understand and assist with tracking all work, tasks, and project assignments to completion; escalate any project-related issues as appropriate.
• Track and monitor project activities and team communication regularly to ensure all schedules run smoothly and all jobs are completed as expected.
• Report project status on a regular basis to corresponding departments and communicate updates with management.
• Analyze problems and formulate plans to overcome challenges and to get work done quickly with a high degree of quality; make sound and logical decisions based on the parameters of the situation at hand.
• Understand, follow, and support Mizuho OSI's internal Quality System policies, procedures, and work instructions.

Requirements

• Requires 2 - 4 years of related experience.
• HS diploma or equivalent combination of education and experience.
• Excellent computer skills including operating Windows-based personal computers and various office equipment.
• Ability to efficiently and effectively use Microsoft products such as Outlook, Word, Excel, and PowerPoint.
• Ability to use advanced Excel features such as Pivot Table, VLookup, and produce reports is highly desirable.
• Experience with MS Project is a plus.
• Experience with a top-tier ERP, PLM system is a plus.
• Experience with assisting project management, strong organizational skills, and working knowledge of project management best practices, including Scheduling, Resource Management, Cost Management, documenting, and implementing project-related tasks.
• Ability to clearly and effectively express oneself verbally and through written means, able to prepare meeting minutes, agendas, presentations, and reports.
• Ability to demonstrate strong analytical skills and attention to detail.
• Ability to communicate effectively with employees across different functions internally and externally in a courteous and professional manner.
• Able to demonstrate an understanding and regular use of a time management process.

Nice-to-haves

• Experience with project management software tools.
• Familiarity with medical device industry standards and regulations.

Benefits

• Comprehensive benefits package including health insurance, dental insurance, and vision insurance.
• Potential bonus based on performance.
• 401k retirement plan options.