Project Management Coordinator

$70,000 - $78,000/Yr

New Home - Roseville, CA

Full-time - Entry Level

Roseville, CA

Merchant Wholesalers, Durable Goods

About the position

The Project Management Coordinator position at New Home Co. is designed to provide essential support to the Land Development and Project Management department. This role involves a variety of tasks including agency coordination, permitting, and processing of consultant plans, as well as general administrative duties. The coordinator will work closely with Project Managers to ensure that all necessary plans, such as engineering, landscape architecture, and architectural plans, receive the required agency approvals. This position is crucial for maintaining the flow of information and documentation between multiple consultants and the appropriate agencies, ensuring that all submissions are handled efficiently and effectively. In addition to supporting Project Managers, the Project Management Coordinator will be responsible for the physical submission and retrieval of plans, maintaining project schedules using Microsoft Project, and interfacing with various departments such as Finance, Marketing, and Operations to address project-related issues. The role also includes monitoring plan checks, engaging in dialogue with agencies to clarify questions or comments, and calculating fees for plan checks and inspections. The coordinator will collaborate with the Accounting department to ensure proper cost coding and timely processing of check requests and invoices. The position requires strong organizational skills, as the coordinator will need to manage contracts, purchase orders, and maintain both electronic and physical project files. Generating and maintaining various tracking reports, action items, and meeting notes will also be part of the responsibilities. The ideal candidate will be able to work in a fast-paced environment, handle multiple tasks simultaneously, and communicate effectively with a diverse range of personalities.

Responsibilities

• Support Project Managers in obtaining agency approval of engineering, landscape architecture, architectural plans and other required plans.
• Provide coordination and preparation among multiple consultants for plan submittal to appropriate agencies.
• Physical submittal and retrieval of plans between appropriate agencies.
• Support Project Managers with the maintenance of Project Schedules in Microsoft Project.
• Provide various assistance to Project Management Team as needed.
• Interface with Finance, Marketing & Operations on project issues.
• Monitor plan checks and have dialogue with agencies regarding questions or comments to facilitate efficient coordination between Plan Checker and Consultant(s).
• Calculate Fees for Plan Check and Inspection.
• Submit check requests and collaborate with Accounting in obtaining Plan Check and Inspection Fee amounts while ensuring proper cost coding per the approved budget.
• Coordinate consultants' Scope of Work.
• Enter and manage contracts and purchase orders within contracting software system.
• Generate and maintain all administrative and project files.
• Maintain and track Department files electronic and physical files.
• Provide invoice approval and coding.
• Create meeting notices and coordinate schedules.
• Create Check Requests and follow-up with Accounting Department.
• Create Purchase Orders and track in Accounting System.
• Generate and maintain various tracking reports, action items, spreadsheets.
• Generate and maintain meeting notes and action items.
• Compose and prepare transmittals and memorandums.

Requirements

• High school diploma or equivalent required; College degree preferred.
• A minimum of two years experience in a similar professional environment assisting a senior level Executive; Homebuilding industry experience preferred.
• Newstar Software experience a plus.
• Proficiency in handling multiple tasks and priorities.
• Ability to work in a fast-paced, deadline-oriented environment.
• Ability to work with minimal supervision.
• Ability to work cooperatively with a variety of personality types.
• Excellent written and verbal communication skills.
• Computer literate with proficiency in Outlook, Word, Excel, Microsoft Project and PowerPoint.
• Ability to perform the essential functions of the job and be a team player with a strong work ethic.

Benefits

• Competitive medical, dental and vision coverage.
• Generous paid time off policies including vacation, holidays, sick leave, jury duty, and bereavement.
• Paid disability, parental and military leave.
• Company-sponsored and voluntary term life, AD&D, and short- and long-term disability insurances.
• 401(k) retirement plan with bi-weekly employer matching of 50% up to the first 8% of team member contributions.
• Wellness incentive program.