Project Management & Resourcing Coordinator

$44,990 - $99,986/Yr

Sound Transit - Seattle, WA

Full-time - Entry Level

Seattle, WA

Truck Transportation

About the position

The Project Management & Resourcing Coordinator plays a vital role in providing administrative, technical, and task management support for the Project Management and Resourcing Team at Sound Transit. This position involves a variety of responsibilities including scheduling meetings, managing sensitive information, updating SharePoint sites, and supporting divisional leadership and staff. The coordinator will also contribute to process improvements and promote a culture of diversity, equity, and inclusion within the organization.

Responsibilities

• Provide general support and coordination of activities for business unit leadership and staff, and internal and external customers and stakeholders.
• Act as a communication liaison between various business unit leadership and staff, as well as other stakeholders.
• Manage and maintain records, databases, and folder/filing systems to ensure accurate and accessible documentation.
• Provide basic technology support and troubleshooting for business unit staff and escalate to IT for additional support when needed.
• Coordinate and support onboarding, training, and professional development for business unit staff as needed.
• Coordinate scheduling of staff for meetings; prepare presentation materials and similar documents and support meeting presentations; develop, finalize, and distribute meeting minutes.
• Identify process improvements and self-initiate proposals for improvements in division organizational work.
• Utilize change management principles when supporting, leading or implementing projects or work packages.
• Champion and model Sound Transit's core values and demonstrate values-based behaviors in everyday interactions across the agency.
• Contribute to a culture of diversity, equity, and inclusion in alignment with Sound Transit's Equity & Inclusion Policy.

Requirements

• Associate's degree and three years of experience in office coordination work; or an equivalent combination of education and experience.
• Strong organizational skills, general office management principles and practices, and administrative practices.
• Proficiency with Microsoft 365 applications (Excel, SharePoint, Teams, etc).
• Excellent verbal and written communication and interpersonal skills, with the ability to engage with stakeholders at all levels.
• Attention to detail and follow-through on small and large tasks.
• Strong relationship management and interpersonal skills, especially working with a variety of people.
• Ability to establish and maintain effective working relationships with other agency staff, management, vendors, and outside agencies.
• Ability to work effectively under pressure, meet deadlines, and adjust to changing priorities.
• Willingness and ability to learn new skills, tools, and technologies quickly and be able to use in the role effectively.

Nice-to-haves

• Basic knowledge of project management to assist with project coordination and tracking.

Benefits

• 401(a) retirement plan with a 12% match by Sound Transit
• 457(b) retirement plan
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid Time Off (25 days annually, increasing with service)
• 12 paid holidays and up to 2 paid floating holidays
• Up to 2 paid volunteer days per year
• 12 weeks of parental leave for new parents
• Pet Insurance
• Tuition Reimbursement up to $5,000 annually
• Inclusive Reproductive Health Support Services
• ORCA Card for public transportation at no cost