Project Manager 1 - IT

Apidel Technologies - Stanford, CA

Full-time - Mid Level

Stanford, CA

Administrative and Support Services

About the position

The IT Project Manager position at University IT (UIT) is a contract role focused on leading and managing multiple large and complex technology projects across various domains. The role involves working with multidisciplinary teams to ensure successful project delivery while adhering to project management best practices. The project manager will engage with stakeholders, manage project risks, and drive continuous improvement to achieve high-quality outcomes.

Responsibilities

• Perform the full range of project management cycle: initiating, planning, executing, monitoring and controlling, and closing.
• Independently lead and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed.
• Create project charter defining/shaping the project's scope, goals/objectives, solution approach, system integration and impact to other systems, project team organization, roles/responsibilities, risks and assumptions, project financials.
• Direct development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete projects.
• Create and implement project plans and work breakdown structures aligned with business and technical plans and directions; revise as appropriate to meet changing needs and requirements.
• Manage stakeholder engagement that may be affected by changes to business processes, policies, and procedures related to the project implementation.
• Facilitate discussions and negotiations to drive recommendation and consensus.
• Develop and help execute comprehensive change management strategy and communication plan relative to project scope and stakeholders; orchestrate and lead change management methodologies underlying project success.
• Create, manage, and monitor the estimated project budget.
• Prepare and submit project documentation such as client proposals, progress reports, or other contractual requirements.
• Evaluate and assess metrics and project effectiveness, assess and proactively monitor and control risks, progress and trends impacting successful project delivery.
• Perform project management duties including: document and process change requests; monitor project scope, schedule, and budget, and report deviations and concerns to the project sponsors; Identify and manage project risks and issues, and develop strategies to mitigate them; perform and lead RFP/RFIs, vendor evaluation and selection; review and reconcile invoices; coordinate project closeout details.
• Adapt to tools, methodologies, and practices used by the UIT PMO.

Requirements

• Bachelor's degree in a related field and eight to ten years of related experience in management of projects with extensive size/complexity and moderate performance risk, including project planning, scheduling, tracking, and budgeting, or combination of education and relevant experience.
• Highly effective written and oral communication skills to address a wide variety of audiences.
• Ability to productively assemble, engage, and lead cross-functional teams.
• Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
• Ability to balance customer expectations with project reality.
• Demonstrated resilience, diplomacy, influence, relationship building, and problem solving skills in a variety of situations.
• Keen grasp of interpersonal and impact awareness.
• Depth of knowledge in technical discipline/domain needed to deliver projects.

Nice-to-haves

• Proven experience with Agile, Waterfall and Hybrid project management methodologies strongly desired.
• Knowledge of project management tools and software development lifecycle (SDLC) strongly desired.
• Strong analytical skills and attention to details.
• Proven experience in developing and maintaining complex and integrated project plans with proper work breakdown structure (WBS) strongly desired.
• Proven experience in people, change, risk, and conflict management is strongly desired.
• Proven ability to build relationships and motivate cross-functional teams to achieve results in a consensus driven environment strongly desired.
• Ability to lead and direct a team of internal and external technical and business staff, and align technical needs with business goals strongly desired.
• Solid leadership, negotiation, persuasion, and facilitation skills strongly desired.
• Ability to navigate stressful situations and make/negotiate decisions on complex problems strongly desired.
• Solid experience with MS Office tools (Word, Excel, Project, PowerPoint, Visio), Smartsheet, ServiceNow Project Portfolio Manager (PPM), Zoom, and Slack are strongly desired.
• Experience with Oracle E-Business Suite, Oracle HCM, PeopleSoft Student and HR Administration desired.
• Experience with managing IT technical infrastructure, application and system integrations.
• Knowledge of quality assurance and testing practices desired.
• Knowledge of data integration across different technical platforms desired.
• Understanding of Web application architecture and the technology tiers that support them, system architectures, application integration, and object oriented languages desired.