Project Manager Assistant (PMA)

Applied Research Associates - Huntsville, AL

Full-time - Entry Level

Huntsville, AL

1,001-5,000 employees

Professional, Scientific, and Technical Services

About the position

The Project Manager Assistant (PMA) at Applied Research Associates, Inc. will provide essential project management support and coordination for complex Department of Defense (DoD) projects. This role involves assisting project managers in managing project scope, budget, schedule, and deliverables, while ensuring all tasks are completed within deadlines. The PMA will work closely with cross-functional teams, demonstrating strong organizational skills and the ability to handle multiple priorities effectively.

Responsibilities

• Provide administrative support including scheduling meetings, preparing presentations, and recording meeting minutes.
• Assist in purchasing support with micro-purchase orders (MPO) and purchase orders (PO).
• Input MPOs and POs into databases and assist in project scheduling.
• Update reports and financials for internal process reviews and government reports.
• Track annual fiscal plans and provide monthly updates and maintenance.
• Administer contracts and maintain contract budgets.
• Assist project managers with bill of materials (BOM) and prepare technical proposals.
• Estimate materials, equipment, production costs, and delivery schedules.
• Communicate with project managers, procurement, and vendors to track material orders.

Requirements

• Bachelor's Degree and 0-2 years relevant work experience, or a high school diploma and 6-8 years relevant experience.
• Must be a US Citizen and obtain a SECRET clearance from the US Department of Defense.
• Technical understanding of prototyping and manufacturing processes, scheduling, and planning.
• Experience in writing technical processes and documentation.
• Proficient in Microsoft Outlook, Excel, Word, and PowerPoint.
• Hands-on project management experience in a manufacturing/industrial setting.

Nice-to-haves

• Active/current SECRET Clearance from the US Department of Defense.
• Project Management Professional (PMP) certification or equivalent.
• Experience with organizing processes using software and tools.

Benefits

• Employee stock ownership plan