Project Manager Events

Freeman - Orlando, FL

Full-time - Mid Level

Orlando, FL

Administrative and Support Services

About the position

The Project Manager Events at Freeman plays a crucial role in ensuring the seamless execution of events by applying industry knowledge to effectively communicate and harmonize the production requirements of Freeman's clients between sales and branch operations. This position is integral to improving efficiencies, controlling costs, and providing a smooth flow of information throughout the event lifecycle. The Project Manager will work closely with both sales and operations teams before, during, and after events to guarantee that all production requirements are met successfully. This role is particularly focused on basic accounts that adhere to standard specifications, ensuring that all aspects of the event are managed effectively. The Project Manager will support the Audio Visual and Event Technology team and is eligible for a hybrid work schedule, typically requiring in-office and/or show-site work 2-3 days per week. The ideal candidate can be based in one of several locations, including Dallas, TX, Las Vegas, NV, Chicago, IL, or Orlando, FL. This position requires a proactive approach to event management, including budgetary support during the RFP process, providing technical advice, and participating in site surveys to ensure proper planning. The Project Manager will also be responsible for creating and reviewing CAD designs, maintaining a clear understanding of union jurisdictions, and supervising show site operations to ensure timely and cost-effective execution. In addition to these responsibilities, the Project Manager will communicate client objectives to show-site staff, assist in scheduling trucking arrangements, develop production schedules, and conduct post-show meetings to review all aspects of the event. This role is essential for compiling post-show reports and ensuring that all purchase orders and invoices are reviewed and approved accurately. The Project Manager will also participate in weekly operations meetings to provide input on event information, ensuring that all stakeholders are aligned and informed throughout the event process.

Responsibilities

• Provides budgetary support during RFP process
• Provides technical advice and assists sales in the budgetary and developmental process of shows
• Participates in site surveys as needed to ensure proper planning of events
• Participates in the planning and implementation of operational activities for assigned events
• Attends weekly operations meetings & provides event information input
• Creates/reviews CAD designs within Company standards to ensure proper execution of the event
• Works with branch operations to ensure completion of production documentation, assess labor calls, and define equipment requirements
• Maintains a clear understanding of union jurisdictions and how they are to be applied
• Reviews equipment requirements to determine personnel and labor schedules
• Determines staffing needs and ensures that all labor requirements are submitted to the proper departments and/or labor sources
• Supervises show site operational functions to ensure they are performed in a timely and cost effective manner
• Communicates client objectives and operational plans to show-site staff
• Ensures pre-production meetings are scheduled and assists with facilitation
• Maintains daily contact with on-site staff documenting changes & updates as required
• Assists in the scheduling and coordination of trucking arrangements
• Develops production schedules, and facility arrangements for events as required
• Schedules and conducts event debrief meetings
• Conducts post show meetings with the Customer Solutions Manager to review all purchase orders, labor costs and equipment usage to ensure proper billing to the customer
• Reviews purchase orders and approves all associated invoices
• Compiles and produces post show reports
• Performs other duties as assigned

Requirements

• High School Graduate, Bachelor's in related field preferred
• Minimum of 5 years industry experience
• Project Management Professional (PMP) preferred
• Certified Technology Specialist (CTS) preferred

Benefits

• Medical, Dental, Vision Insurance
• Tuition Reimbursement
• Paid Parental Leave
• Life, Accident and Disability
• Retirement with Company Match
• Paid Time Off