Project Manager I (Payroll Specialist II )

US Tech Solutions - North Chicago, IL

Full-time - Entry Level

North Chicago, IL

Administrative and Support Services

About the position

The Project Manager I (Payroll Specialist II) position at US Tech Solutions is a critical role focused on payroll operations and processing. The successful candidate will be responsible for managing payroll transactions for specific countries, primarily supporting smaller, less complex countries while also assisting with larger, more complex payroll operations. This role requires a strong understanding of payroll processes, particularly in relation to third-party vendors, and the ability to support both pre and post payroll activities, as well as year-end payroll processing. The Payroll Analyst will engage in various tasks including reviewing and validating payroll files, ensuring data quality, and responding to queries from internal stakeholders regarding payroll data and reports. In this role, the Payroll Analyst will be expected to operate with a degree of independence, utilizing their judgment to navigate the Workday environment and analyze data effectively. The position also involves generating reports, conducting root cause analysis for input errors, and maintaining a thorough audit trail. The candidate will need to demonstrate strong customer orientation and a work ethic that prioritizes exceeding expectations. Additionally, the role requires the ability to manage multiple projects and requests in a fast-paced environment, collaborating with various stakeholders to achieve results. The Payroll Analyst will also play a key role in supporting year-end payroll activities, which includes developing payroll calendars, reviewing year-end tax reports, and notifying employees about the availability of tax information. This position may require some travel, and the candidate should be prepared to engage in ongoing training and skill-sharing opportunities within the organization.

Responsibilities

• Review and validate payroll files and reports generated internally or by the GPV and approve for processing.
• Support pre and post payroll activities and payroll audits, including finalizing data entry and confirming time/payroll data completeness.
• Quickly learn new software tools supporting data extraction, audit controls, and data quality alerts.
• Navigate within the Workday environment and analyze data extracted from the platform.
• Actively participate in update training and share skills and learnings with others in the organization.
• Generate reports from information systems, analyze data, and identify collectibles.
• Assist in resolving input errors from third-party vendors or internal stakeholders through root cause analysis.
• Support Year-End Payroll processing activities, including developing payroll calendars and reviewing year-end tax reports.
• Respond to internal stakeholders regarding questions or issues related to payroll data and reports.
• Support and process Overpayment/Severance processes.
• Maintain a thorough audit trail and organized system for payroll records.
• Support audit requests by providing reports and proof of evidence as requested.
• Answer employee/manager queries and escalate unresolved issues.

Requirements

• Bachelor of Science or Bachelor of Arts with a concentration in Finance / Accounting.
• Primary experience in payroll operational experience and processing payroll with third-party vendors.
• Working knowledge of ADP, SuccessFactors, Ceridian, Workday Payroll, and experience integrating with 3rd party applications.
• Strong customer orientation and a work ethic based on a strong desire to exceed expectations.
• Ability to work independently in a fast-paced and rapidly changing environment.
• Good analytical and process diagnostic skills with strong spreadsheet and database skills.
• Demonstrated ability to manage multiple projects and requests.