Project Manager, Marketing Operations Material Review

AbbVie - Mettawa, IL

Full-time - Mid Level

Mettawa, IL

Chemical Manufacturing

About the position

The Project Manager, Marketing Operations Material Review at AbbVie is responsible for facilitating the management of advertising and promotional materials through the U.S. Commercial Material Review Process (MRP). This role involves coordinating cross-functional team reviews, ensuring compliance with regulatory standards, and providing tactical support to ensure timely production and distribution of materials. The Project Manager will also mentor team members and optimize processes to enhance efficiency in material review and approval.

Responsibilities

• Facilitate cross-functional team review and approval of advertising, promotional, sales training, and labeling materials.
• Manage cross-functional team members and advertising agencies.
• Communicate material status with team members and agencies.
• Provide tactical support and oversight of project timelines through MRP.
• Consult and train team members on MRP processes and material uploads.
• Ensure timely review of promotional and non-promotional materials by key stakeholders.
• Develop solutions and contingency plans to facilitate business success.
• Hold self and team accountable for results and mentor others on MRP.
• Evaluate and update processes to adapt to changing environments.
• Coordinate logistics for timely production and shipment of materials.
• Manage the review process for promotional and non-promotional materials routed through MRP.
• Perform final sign-off on material submissions in Veeva.
• Validate metadata and review tiers for submitted materials.
• Determine the need for legal/compliance and editorial quality checks.
• Ensure source files are uploaded for production vendors and validate back-end approvals before submission to Regulatory Affairs.
• Oversee the release of approved materials for distribution and manage inventory updates as needed.
• Schedule and facilitate cross-functional team meetings and prioritize additional meeting requests.
• Communicate timely updates on project progress and material statuses to stakeholders.

Requirements

• 5+ years' experience in Project Management
• Some understanding of Veeva or review systems
• Experience working with print and digital formats
• Bachelor's Degree in Business Management, Science, Education, Communication or related field
• Understanding of the MLR process and associated policies and systems
• Pharmaceutical industry knowledge
• Knowledge and prior experience in marketing, communication, or advertising agency experience
• Working knowledge of Adobe Acrobat, MS Word, MS Excel, MS PowerPoint, and Veeva PromoMats
• Ability to learn and adapt to other software tools as necessary