Project On-boarding Coordinator

About the position

The Project On-boarding Coordinator at Backpack Group LLC is responsible for facilitating the onboarding process of property teams and their building data. This role requires strong analytical, problem-solving, and communication skills to effectively coordinate with various stakeholders, manage project timelines, and ensure that information submissions align with project schedules. The ideal candidate will be detail-oriented, capable of multi-tasking, and able to work both independently and as part of a team.

Responsibilities

• Coordinate with and respond to information requests.
• Incorporate updates and field input into work products and reports.
• Discuss project progress and schedule changes with project managers or engineers.
• Liaise with stakeholders to fulfill onboarding requirements.
• Review building plans to extract important information.
• Analyze HVAC plans and document plant systems/equipment.
• Organize and lead property team meetings.
• Maintain and monitor onboarding timelines and work hours.
• Identify areas of project management that need re-addressing for efficiency and cost control.
• Present process improvements to project managers and manage their implementation.
• Facilitate the onboarding of property teams and their building data.
• Support other members of the onboarding team and maintain open communication.

Requirements

• Excellent verbal and written communication skills.
• Proficiency in MS Office suite (especially Excel, Word, PowerPoint, and Outlook).
• Strong independent workload and time management skills.
• Ability to communicate with varying levels of stakeholders.

Nice-to-haves

• Working knowledge of Atlassian and Airtable software.
• Familiarity with building infrastructure, HVAC, and operational technology terminology and diagrams.
• Awareness of utility billing rates and structures.

Benefits

• Flexible work and flexible schedule options.
• Competitive healthcare programs for employees and their families.
• Ownership stake in the company for all employees.