University of California - Davis, CA

posted 5 months ago

Full-time - Entry Level
Davis, CA
Educational Services

About the position

The Project Coordinator at the University of California, Davis, plays a pivotal role in overseeing the day-to-day activities of the Institute's research projects. Under the direction of the Director of Programs and in close collaboration with the Research Program Manager, this position is responsible for promoting operational cohesiveness, functionality, and effective communication both internally and externally. The Project Coordinator will facilitate and coordinate efforts among various stakeholders, providing operational support as needed to the Justin Siegel Lab. This role is essential in ensuring that research projects run smoothly and efficiently, contributing to the overall success of the Institute's mission. Key responsibilities include project coordination with both internal and external partners, developing comprehensive project timelines, organizing meetings, and generating regular progress reports. The Project Coordinator will also participate in research efforts, supporting graduate students, post-doctoral scholars, and collaborating scientists on innovative research projects. Additionally, maintaining lab reagent inventory and standard operating procedures documentation is a critical aspect of this role. The Project Coordinator must be adept at managing multiple projects simultaneously, working independently, and prioritizing deliverables to meet critical deadlines. Excellent verbal and written communication skills are essential, as this position requires interaction with a diverse range of audiences, including faculty, staff, students, and senior executives from both private and public sectors.

Responsibilities

  • Oversee day-to-day activities of the Institute's research projects.
  • Promote operational cohesiveness and functionality within the team.
  • Facilitate and coordinate efforts among stakeholders.
  • Provide operational support to the Justin Siegel Lab as needed.
  • Coordinate projects with internal and external partners.
  • Develop comprehensive project timelines and organize meetings.
  • Generate regular progress reports on project status.
  • Support graduate students, post-doctoral scholars, and collaborating scientists in research efforts.
  • Maintain lab reagent inventory and standard operating procedures documentation.

Requirements

  • Bachelor's degree in Business Administration, Communications, Economics, or a related field, or equivalent experience.
  • Strong team player with the ability to work cohesively with others.
  • Self-starter capable of achieving progress and results while meeting critical deadlines.
  • Ability to work across multiple projects and prioritize deliverables effectively.
  • Excellent verbal and written communication skills, including presentation skills.
  • Strong interpersonal skills to interact with diverse audiences.
  • Analytical skills for coordination and completion of complex assignments.
  • Organizational skills to manage changing priorities and demanding workloads.
  • Critical thinking and problem-solving skills to analyze complex data and develop solutions.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Docs.

Nice-to-haves

  • Experience in project coordination or management.
  • Familiarity with project management software such as Asana or Monday.com.
  • Experience with calendar management tools like When To Meet.
  • Ability to organize teams and implement effective communication strategies.
  • Familiarity with academic culture and ability to bridge government and private industry sponsors.

Benefits

  • Continuing education credits
  • Disability insurance
  • Health insurance
  • Dental insurance
  • Tuition reimbursement
  • Paid time off
  • Parental leave
  • Employee assistance program
  • Vision insurance
  • Union benefits
  • Loan forgiveness
  • Loan assistance
  • Pet insurance
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