PROJECT PROCUREMENT COORDINATOR - HEAVY CIVIL

The Middlesex Corporation - Acton, MA

Full-time - Mid Level

Acton, MA

51-100 employees

Heavy and Civil Engineering Construction

About the position

The Purchasing Manager at The Middlesex Corporation (TMC) plays a crucial role in the overall sourcing and procurement of materials, equipment, subcontracts, and temporary facilities necessary for TMC's construction projects and inventory management. This position is pivotal in ensuring that all procurement activities align with the company's commitment to safety, quality, and excellence. The Purchasing Manager will work closely with project leadership and the legal department to negotiate favorable terms regarding price, delivery, and credit, ensuring that TMC maintains its competitive edge in the heavy civil construction industry. In this role, the Purchasing Manager will maintain a close working relationship with all TMC projects to ensure the timely acquisition of materials and services. This includes evaluating vendors and subcontractors based on their financial stability and performance ratings, negotiating purchases to achieve the best possible prices while ensuring timely delivery without compromising quality. The Purchasing Manager will also be responsible for compiling and maintaining the company's procurement procedures and policies, coordinating the award of purchase orders and subcontracts, and ensuring that the purchasing process is efficient and streamlined. The position requires a proactive approach to inventory management, including evaluating reorder levels to optimize purchasing decisions in relation to the company's cost of capital. The Purchasing Manager will prepare monthly reports to review the status of purchasing commitments with the VP of Construction and will act as a liaison between vendors, subcontractors, and the Accounts Payable Department to resolve any discrepancies in invoices. This role demands a strong understanding of construction plans, specifications, and procurement best practices, along with excellent negotiation and communication skills to effectively manage relationships both within and outside the organization.

Responsibilities

• Maintain a close working relationship with all TMC projects to ensure the timely acquisition of materials and/or services.
• Evaluate all vendors and subcontractors for financial and performance ratings.
• Negotiate all purchases and subcontracts to achieve the lowest price while ensuring timely delivery without sacrificing quality.
• Interview sales representatives to broaden TMC's sources of supply.
• Compile and maintain the Company's procurement procedures and policies, in consultation with all affected departments and/or workgroups.
• Coordinate award of purchase orders and subcontracts with the Estimating and Project Management teams.
• Evaluate inventory reorder levels to determine the most economical purchasing of construction materials, supplies, and inventory.
• Prepare monthly reports and review status of purchasing commitments with the VP of Construction.
• Ensure that the purchasing process is simple, streamlined, and efficient.
• Review contract plans and specifications for contractual and technical accuracy prior to requesting proposals.
• Assure that purchase orders and subcontracts are properly documented and complete.
• Expedite and track orders that are significantly overdue or urgently needed.
• Act as a liaison with vendors and/or subcontractors and the Accounts Payable Department.
• Investigate discrepancies in invoices, securing adjustments for material shortages, damaged material, or material of inferior quality.

Requirements

• Bachelor's degree in civil engineering, construction management, business, finance, or a related discipline.
• Eight (8) years of progressive experience in heavy civil construction involving procurement, project management, or estimating preferred.
• Leadership and management experience with responsibilities including strategic direction and planning.
• Advanced construction knowledge with a deep understanding of heavy civil construction plans, specifications, scopes, methods, and procedures.
• Familiarity with and understanding of supply chain processes, procurement best practices, and risk management.
• Solid judgment along with decision-making skills, strong drive, time management, and prioritization of project requirements in a fast-paced environment.
• Understanding and application of applicable laws and regulations related to procurement activities.
• Ability and skill for negotiation and networking, with a talent for building industry relationships.
• Excellent verbal and written communication skills with the ability to present to all levels of the organization.
• Demonstrated conflict-resolution skills and professional judgment.

Nice-to-haves

• Aptitude and desire for corporate social responsibility, integrity in business practices, and ethical decision-making.
• Demonstrated leadership and the ability to think strategically.
• Ability to adapt to different personalities and management styles.
• Strong leadership qualities and above-average organizational skills.

Benefits

• 401k Savings Plan with 25% Company Match
• Health/Vision/Dental Insurance
• Life/Disability Insurance
• Paid Vacation/Holidays
• FSA Voluntary Benefits
• Health Care Advocate
• Tuition Reimbursement
• Training
• Team Member Referral Program