Project Support/Administrative Assistant

About the position

The Project Support - Administrative Assistant role at Huitt-Zollars involves providing comprehensive administrative support to project managers and teams within a dynamic architectural and engineering environment. The position requires a proactive individual with strong organizational skills to manage various project-related tasks, ensuring efficient operations and high-quality service delivery. The role is integral to fostering a collaborative and inclusive team atmosphere while adhering to company standards and processes.

Responsibilities

• Coordinate and track all aspects of office business development including preparing proposals for A/E RFPs.
• Support project managers with monthly progress reports, invoice processes, project filing, research and writing, data input and analytics, document editing, and stakeholder correspondence.
• Build relationships with co-workers and team members to enhance customer service and team satisfaction.
• Organize meetings, send invites, track responses, and set up necessary equipment for in-person or virtual meetings.
• Lead office administration tasks such as greeting visitors, reserving conference rooms, and arranging business lunches.

Requirements

• Minimum 2 years of experience in administrative support, preferably in an engineering or architectural firm.
• Associate's or Bachelor's degree in business administration, marketing, or a related field.
• Strong organization, time management, and prioritization skills.
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and Adobe.
• Ability to communicate effectively with clients and executives, handling confidential information appropriately.

Nice-to-haves

• Knowledge of Deltek Vantagepoint or a CRM system is a plus.
• Agility and problem-solving skills.

Benefits

• Health insurance (BCBS TX BlueChoice PPO)
• Dental insurance (BCBS TX BlueChoice PPO)
• Vision insurance (BCBS TX BlueChoice PPO)
• Employer-Paid Short- & Long-Term disability
• Paid holidays
• Paid vacation/annual leave
• Paid sick leave
• Tuition reimbursement
• Commuter benefits
• Employee morale/team building events and activities