Project Support Coordinator

$37,440 - $41,600/Yr

Clayton Services Incorporated - Houston, TX

Full-time - Entry Level

Houston, TX

Credit Intermediation and Related Activities

About the position

Clayton Services is seeking a dedicated Project Coordinator to join a dynamic team in Northwest Houston. This position is a temp-to-hire opportunity, offering a competitive pay rate of $18.00 to $20.00 per hour. The Project Coordinator will play a crucial role in managing various aspects of project coordination, ensuring that all processes run smoothly from the initial submission of product submittals through to revisions and approvals. The ideal candidate will be responsible for maintaining and updating the bid calendar, sourcing new job opportunities, and downloading relevant project files to keep the team informed and prepared for upcoming tasks. In addition to managing the bid calendar, the Project Coordinator will refresh the backlog with updated information from new projects and track ongoing billing for current jobs. This role requires oversight of contract reviews to ensure comprehensive project setup and the efficient completion of prequalification processes. The Project Coordinator will also be responsible for issuing certificates of insurance as required, pricing time-and-material work, and managing change orders issued to contracts. Engaging in or leading billing and job cost meetings will be a key responsibility, along with effectively scheduling project start and completion dates. The Project Coordinator will support field teams in acquiring necessary project information, making this role integral to the success of the projects undertaken by the company.

Responsibilities

• Coordinate the approval process for product submittals from initial submission through revisions.
• Maintain and update the bid calendar by sourcing new job opportunities and downloading relevant project files.
• Refresh the backlog with updated information from new projects and track ongoing billing for current jobs.
• Oversee contract reviews and ensure comprehensive project setup.
• Complete prequalification processes efficiently.
• Issue certificates of insurance as required.
• Price time-and-material work and manage change orders issued to contracts.
• Engage in or lead billing and job cost meetings.
• Schedule project start and completion dates effectively.
• Support field teams in acquiring necessary project information.

Requirements

• 1+ years experience as a Project Coordinator.
• Excellent organization skills.
• Excellent time management skills.
• Excellent computer skills.
• Excellent attention to detail.
• Ability to manage a high workload.
• Computer proficiency.
• Microsoft Office Suite proficiency, including Excel.

Nice-to-haves

• Previous experience in construction and/or familiarity with waterproofing, insulation, and fireproofing is highly preferred.
• Bilingual in Spanish/English is a plus.

Benefits

• Excellent benefits including medical, dental, vision, 401k, and PTO available after the temporary period.