Projects and Events Coordinator

Hope For The Heart - Plano, TX

Full-time

Plano, TX

Ambulatory Health Care Services

About the position

Hope for the Heart is seeking a dynamic Projects and Events Coordinator to support the Events and Partner Relations team. This role involves coordinating and administrating various professional and ministry-related events, both onsite and offsite, as well as through digital platforms. The coordinator will also manage the in-office staff events and ministry calendar, serving as a point of contact for partner relations and ensuring the successful execution of events.

Responsibilities

• Assist in the coordination of multiple events including booking event space, travel arrangements, food/beverage requirements, supplies, AV requests, and scheduling/facilitating event-related meetings.
• Maintain the ministry-wide event calendar in multiple formats, including Events Outlook and Communications.
• Be proficient in all event platforms used in the execution of ministry objectives and train ministry staff as needed.
• Assist the team with any and all related event tasks to ensure successful event execution.
• Help with the safe return of equipment, props, and inventory post-event, including sending letters of appreciation and gifts as appropriate.
• Communicate on behalf of the events department with Hope for the Heart staff, outside vendors, and Hope Center staff as requested.
• Pull/create reports after each event and other reports as requested, including ordering office supplies and reconciling credit card accounts.

Requirements

• Bachelor's degree or equivalent; or five or more years of related experience and/or training.
• Excellent written and verbal communication skills, with a solid ability to represent the HFTH brand with integrity.
• Proficiency in Microsoft 365 suite (Outlook, Word, Excel, Teams, PowerPoint), Cvent, Monday.com, Zoom, and Adobe suite (InDesign, Illustrator, Photoshop, Acrobat).
• Ability to analyze data and derive actionable insights.
• Creative mindset with the ability to generate innovative content ideas.
• Strong organizational and project management skills.
• Ability to handle crisis situations and manage brand reputation effectively.
• Ability to work effectively in a fast-paced environment, manage multiple projects simultaneously, and meet tight deadlines.
• Excellent interpersonal skills, with the ability to work collaboratively with cross-functional teams.