Property Administrative Assistant

Preservation Management - Springfield, MO

Part-time - Entry Level

Springfield, MO

51-100 employees

Real Estate

About the position

The Property Administrative Assistant at Preservation Management, Inc. plays a crucial role in supporting the On-site Property Manager by coordinating and implementing various administrative activities related to property management. This part-time position involves managing resident files, assisting with financial reporting, and ensuring compliance with housing regulations, all while fostering a caring community for residents and employees.

Responsibilities

• Ensure resident files are up to date and file new documents as needed.
• Monitor the operations of all computer and communications systems for the property management office.
• Act as a liaison with residents or visitors and coordinate informational notices.
• Purchase supplies and equipment for the office.
• Help administer the resident selection procedure and inform residents about rental agreements and lease termination procedures.
• Meet with prospective residents and provide information on unit availability, maintaining records of the waitlist.
• Keep accurate records of income and expenditures from property operations using the company database.
• Assist the On-site Property Manager in preparing regular financial reports for senior-level managers or owners.
• Assist with resident move-outs, providing instructions and scheduling pre-move inspections.
• Prepare for site REAC reviews, Management and Occupancy Reviews (MOR), and other compliance reviews.
• Coordinate with maintenance personnel to record, distribute, and track maintenance work orders.

Requirements

• High school diploma or GED required; Associate's Degree in Business Administration preferred.
• 2 years of related residential property management or business administration experience preferred.
• Introductory knowledge of federal housing programs such as Low Income Housing Tax Credits and Section 8 programs.
• Familiarity with HUD and IRS rules related to assigned properties.
• Knowledge of relevant legislation such as the Americans with Disabilities Act and Fair Housing Laws.
• Experience with Microsoft Excel, Word, and Outlook required.
• Experience with online database systems such as RealPage Onsite is desirable.

Nice-to-haves

• Experience in residential property management
• Knowledge of Low Income Housing Tax Credits
• Familiarity with HUD and IRS regulations
• Understanding of Fair Housing Laws

Benefits

• 401(k) retirement plan with company match
• 16 days of paid time off
• 12 paid holidays
• Flexible schedule