Property AP/AR Specialist

Urban Genesis - Houston, TX

Full-time - Entry Level

Houston, TX

Management of Companies and Enterprises

About the position

Urban Genesis is seeking a dedicated and detail-oriented Accounts Payable & Accounts Receivable Specialist to join our team at our corporate location in Houston, TX. This full-time position is essential for managing the financial transactions related to multiple properties under our management. The ideal candidate will possess a minimum of 1 year of experience in commercial real estate AP/AR, demonstrating excellent communication and organizational skills, a strong sense of urgency, and a high attention to detail. Proficiency in computer applications is also a key requirement for this role. In this position, you will be responsible for managing accounts payable and accounts receivable functions, interfacing directly with our onsite management team to ensure smooth operations. Your duties will include editing, entering, and processing invoices using accounting software, assisting in month-end closing activities, and managing email correspondence, filing, and document control. You will also communicate with vendors to resolve issues related to incorrect invoices or missing documentation, conduct statement and payment research, and ensure compliance and reconciliation of accounts. The role requires semi-monthly check and electronic payment processing, and you will work collaboratively with a team of accountants to meet month-end deadlines and objectives. Additionally, you will provide administrative support to the accounting department as needed, contributing to a dynamic and fast-paced work environment.

Responsibilities

• Manage accounts payable and accounts receivable for multiple properties.
• Interface directly with the onsite management team.
• Edit, enter, and process invoices in accounting software.
• Assist in month-end closing activities.
• Manage email correspondence, filing, and document control.
• Communicate with vendors to resolve incorrect invoices or missing supporting documentation.
• Conduct statement and payment research, compliance, and reconciliation.
• Process semi-monthly checks and electronic payments.
• Collaborate with a team of accountants to meet month-end deadlines and objectives.
• Provide administrative support for the accounting department as needed.

Requirements

• High school diploma or GED.
• Minimum 1 year of data entry and AP/AR experience in commercial real estate required.
• Intermediate experience in MS Word, Excel, and Outlook.
• Entrata experience is a plus.
• Ability to handle a high volume of daily data entry with changing priorities.
• Agility in handling frequent changes related to systems/process optimization.
• Strong work ethic, character, values, and confident attitude.
• Exceptional follow-through skills.
• Strong interpersonal and customer relations skills.
• Strong time management skills.

Nice-to-haves

• Experience in commercial real estate accounting software.
• Ability to thrive in a fast-paced, deadline-oriented environment.