Property Management & Site Administrator for Non-profit in Sonoma

Sweetwater Spectrum - Sonoma, CA

Part-time - Entry Level

Sonoma, CA

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Property Management & Site Administrator at Sweetwater Spectrum is responsible for overseeing the management and maintenance of the organization's real estate and rental units. This role supports the CEO in ensuring the comfort, safety, and upkeep of all facilities while also coordinating with various departments for events and activities. The position requires a blend of administrative, property management, and custodial duties, aimed at maintaining a high-quality living environment for adults with autism.

Responsibilities

• Organize, review, and develop documentation, storage, and tracking systems for farm, grounds, facilities, and assets.
• Implement accurate records of vendors, work orders, repairs, and preventative maintenance schedules.
• Recommend purchases, rentals, and cost savings measures.
• Work with the CEO and Facilities Committee on budget and replacement schedules for property upkeep.
• Ensure all maintenance and repairs are completed safely and timely by all applicable codes and regulations.
• Respond to, process, and record facilities' request forms.
• Manage spending, purchasing, and maintaining a stock of necessary materials.
• Communicate and coordinate complex needs with the CEO and specialized contractors.
• Assist in the oversight, operation, and maintenance of mechanical systems.
• Perform general groundskeeping and monitor plant health, irrigation, and lighting.
• Conduct routine safety checks around the property.
• Support the CEO with office tasks and event preparations.
• Take and edit photographs/videos during planned activities for marketing and fundraising.
• Support the Enrichment Manager with daily enrichment activities and respond to emergencies.

Requirements

• Considerable knowledge of real estate management and property upkeep.
• Excellent communication skills.
• Experience with basic groundskeeping and custodial work.
• Experience with budgets and financial management for larger projects.
• Knowledge of property inspections and safety procedures.
• Experience with real-estate rentals and marketing.
• Sensitivity to people with special needs, preferably with developmental disabilities.
• Proficiency in Google Sheets, Adobe/PDF, and Microsoft Office.
• Must have a valid CA driver's license and a reliable vehicle.

Nice-to-haves

• Experience in property management, commercial or real estate management, or as a realtor.
• Experience with nonprofits, fundraising, and event support.
• Ability to support creative projects such as planting and art activities.

Benefits

• Flexible schedule
• Part-time employment (up to 100 hours/month)