Property Support Assistant

The Salvation Army - Hoffman Estates, IL

Full-time - Entry Level

Hoffman Estates, IL

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

Are you ready to make a real difference in the world? At the Salvation Army, we are on a mission to provide hope, relief, and support to those in need, and we are looking for passionate, dedicated individuals to join our team. As a part of our compassionate community, you will have the opportunity to transform lives and inspire positive change every single day. Whether you're driven by a desire to help the homeless, feed the needy, support disaster relief efforts, or work for our Central Territory Headquarters in our Property Department, the Salvation Army offers a diverse range of opportunities where your skills and commitment can shine. Where every job is more than just a role—it's a calling to make a tangible impact in our communities. If you are looking for a fulfilling career that aligns with your values and desire to make the world a better place, explore the opportunities at the Salvation Army. Together, we can create a brighter future for those who need it most! The Property Support Assistant will work in The Salvation Army Central Territory Headquarters office, verifying and gathering missing information for property-related projects (i.e., building, equipment, repairs, presentations) under the supervision of the Assistant Territorial Property Secretary. Essential Functions include reviewing, screening, and verifying property project proposals from across the territory for proper format, accuracy, correct supporting attachments, tables, and forms. You will provide general support for the Property Assets Manager, Architectural Services Director, Territorial Property Secretary, and Assistant Territorial Property Secretary. This includes researching and gathering information & reports on warranties, replacement dates, etc. for proposals. You will also scan, organize, and file blueprints, documents, and reports in a structured and organized system, gather information for the department and divisional requests, and enter data into facilities & infrastructure programs (Archibus). Additionally, you will prepare and process property proposals and requests for funding at territorial headquarters, support the property department staff with drafting basic correspondence, scanning, filing, and copying, and perform front desk duties as scheduled. You will assist with property trainings, special projects, and assignments, including preparing PowerPoint presentations, and provide backup to other department positions during vacations and PTO days. Lastly, you will take and distribute property meeting minutes as requested by the Territorial Property Secretary and Assistant Territorial Property Secretary.

Responsibilities

• Review, screen, and verify property project proposals for proper format and accuracy.
• Provide general support for the Property Assets Manager and other property department staff.
• Research and gather information on warranties and replacement dates for proposals.
• Scan, organize, and file blueprints and documents in an organized system.
• Gather information for departmental and divisional requests.
• Enter data into facilities & infrastructure program (Archibus).
• Prepare and process property proposals and requests for funding.
• Draft basic correspondence and assist with scanning, filing, and copying tasks.
• Perform front desk duties as scheduled and when emergency backup is needed.
• Assist with property trainings and special projects, including preparing PowerPoint presentations.
• Take and distribute property meeting minutes as requested.

Requirements

• High School diploma or GED equivalent; some college preferred.
• Three years of office experience.
• Clerical, data entry, and keyboarding skills.
• Working knowledge of standard office equipment, including copiers and multi-line telephones.
• Proficiency in Microsoft Office, including PowerPoint and Microsoft Teams.
• Ability to learn property aspects of IBM Notes.
• Database experience is preferred.
• Knowledge of basic property and architectural terminology is preferred.
• Professional etiquette and organizational skills are essential.
• Ability to communicate effectively in English.

Nice-to-haves

• Experience with property management software.
• Familiarity with architectural terminology.

Benefits

• 403(b) retirement plan
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Vision insurance