Property Tax/P-Card Bookkeeper - Treasurer - COMOT IV

Lafayette, IN

About the position

Incumbent serves as Property Tax/P-Card Bookkeeper for the Tippecanoe County Treasurer’s office, responsible for maintaining and reconciling records and reports, and assisting the public. To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Tippecanoe County provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodations to complete the application process or perform essential functions of the job, unless the accommodations would cause an undue hardship.

Responsibilities

• Maintains daily cashbook, including compiling and reconciling all transactions handled daily in the office, receiving receipt and expenditure reports, and utilizing report to compile net totals for property taxes, fund totals, and total investments.
• Balances daily and end of month cashbook totals with Chief Deputy Treasurer.
• Manages P-cards including, checking out to individuals/departments, accepting/scanning receipts from charges.
• Orders new and replacement eZBusiness cards as needed.
• Requests temporary/permanent modifications as needed.
• Monitors card activity for fraud and initiates disputes with card issuer.
• Balances Certify Auditor payments to P-card tracker, reviewing expense reports, reconciliation reports for outstanding charges.
• Balances and reconciles P-card tracker to charge card statements.
• Balances electronic payments daily, including entered total amount received by taxing district in cashbook.
• Balances bank-posted property tax payments to electronic payment totals daily.
• Maintains Advance Property Tax Payment and Excess Tax Payment listings, and determining if advance/surplus tax payments should be credited to other tax records owned by same taxpayer.
• Answers telephone and greets office visitors, including responding to inquiries, printing, providing duplicate tax bills, receiving various tax payments and providing receipts, and providing information and assistance.
• Balances semi-annual tax settlement with Auditor’s office prior to settlement with taxing units and prepares semi-annual settlement reports, including balancing property tax amounts posted in system to cash received by taxing district.
• Balances vehicle excise tax for settlement purposes with Chief Deputy Treasurer, regularly.
• Calculates, prepares, and sends billing statements to affected taxpayers for ditch reconstruction.
• Provides collection/delinquent reports for Surveyor’s Office.
• Performs cashier duties, such as opening and closing cash drawer, starting up computer, setting up work stations, working the counter, sorting/posting/distributing department mail, and Quietuses.
• Perform clerical duties such as scanning checks to bank, making copies, processing credit card payments, receiving money and posting from County departments, maintaining and documenting Alcohol permits from businesses at state and local levels, issues mobile home permits.
• Maintains and distributes mortgage/lender company files and processes electronic/paper files and payments.
• Prepares and sends out listings of delinquent Property Tax Owners who are public entity employees to employers and processes payments.
• Performs related duties as assigned.

Requirements

• High school diploma or GED with previous bookkeeping experience.
• Working knowledge of standard office policies and procedures and ability to apply such knowledge to a variety of interrelated processes, tasks and operations.
• Working knowledge of Microsoft Office and necessary functions to perform the position duties.
• Working knowledge of and ability to make practical application of standard bookkeeping principles and applicable state codes, and ability to make arithmetic calculations, and maintain and reconcile accurate records.
• Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare detailed reports as required.
• Knowledge of property tax flow through the County system.
• Ability to effectively communicate orally and in writing with co-workers, other County departments, bank personnel, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.
• Ability to type with speed and accuracy and properly operate a variety of standard office equipment, including computer, printer, telephone, typewriter, fax machine, copier, check decollator, burster, signer, safe, and calculator.
• Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.
• Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
• Ability to work on several tasks at the same time, and complete assignments effectively amidst frequent distractions and interruptions.
• Ability to understand, memorize, retain, and carry out written or oral instructions and present findings in oral or written form.
• Ability to work alone and with others in a team environment with minimum supervision, often under time pressure.
• Ability to occasionally work extended and/or evening hours, and occasionally travel out of town for conferences, sometimes overnight.