Proposal Development Specialist

Silosmashers - Reston, VA

Full-time - Mid Level

Reston, VA

Professional, Scientific, and Technical Services

About the position

The Proposal Development Specialist/Manager/Lead will play a crucial role in shaping the proposal processes of a rapidly growing small business. This position involves leveraging technical writing and proposal management experience to build and lead a bid and proposal team, contributing significantly to the company's expansion efforts.

Responsibilities

• Analyze Civilian Government solicitations (RFPs, RFIs) to identify key requirements and evaluation factors.
• Write clear, concise and well-structured response documents to government Requests for Proposals (RFPs), Requests for Quotes (RFQs), and other solicitations.
• Gather technical requirements and information from subject matter experts across the organization to incorporate into solicitation responses.
• Ensure responses comprehensively address all solicitation requirements and evaluation criteria.
• Maintain compliance with government solicitation guidelines, formats and submission requirements.
• Develop reusable content libraries and knowledge base articles on common technical topics and offerings.
• Participate in proposal team meetings and provide updates on assigned tasks.
• Track deadlines and manage workload effectively to ensure timely completion of proposals.
• Manage and organize the company's repository of solicitation response materials for future re-use.
• Collaborate with subject matter experts (SMEs) to gather technical information and translate it into clear, concise, and persuasive language for proposals.
• Edit and refine proposal content from multiple contributors to ensure consistency in voice, style, and terminology.
• Format documents to meet deliverable requirements using MS Office and other editing/desktop publishing tools.
• Independently gather information from subject matter experts to develop, organize, and write procedure manuals, technical specifications, and process documentation.

Requirements

• Strong understanding of the Civilian Government RFP/RFI process.
• Excellent research, writing, and editing skills.
• Excellent organizational skills and the ability to manage multiple tasks simultaneously.
• Strong attention to detail and ability to meet deadlines consistently.
• Collaborative spirit with ability to work directly with technical staff to gather information.
• Familiarity with government regulations, processes and requirements relating to solicitations.
• Able to write in explanatory and procedural styles for multiple audiences.
• Bachelor's degree in technical writing, English, business, or a related field.
• Ability to work independently and as part of a team.

Nice-to-haves

• Familiarity with proposal management software (e.g., Adobe Acrobat Pro) and desktop publishing is a plus.
• Proven experience working in a technical writing position within a Civilian Government context.