Proposal Marketing Coordinator

$60,000 - $110,000/Yr

Rudolph And Sletten - Roseville, CA

Full-time

Roseville, CA

Construction of Buildings

About the position

The Proposal/Marketing Coordinator at Rudolph & Sletten is a pivotal role responsible for the comprehensive planning, collaboration, and preparation of business development materials. This includes the creation of information packages, prequalification documents, proposal packages, and presentation materials, all under the guidance of the Marketing/Business Development Manager. The position is characterized by a high-pressure environment with strict deadlines, necessitating a strong ability to multitask effectively. The coordinator will ensure the quality and timeliness of all deliverables, working closely with various internal stakeholders such as other Marketing Coordinators, Business Development Executives, Vice Presidents, Project Executives, Project Managers, Estimators, and external consultants as needed throughout the proposal and interview preparation process. In this role, the coordinator will independently manage the proposal production process, ensuring that all materials adhere to the company's branding, formatting, and content standards. Collaboration is key, as the coordinator will work with team members across different regions and external consultants to prepare compelling proposals and interview materials. The coordinator will also oversee the writing, quality control, and editing of proposal content, contributing to the continuous improvement of the proposal and interview materials. Additionally, the Proposal/Marketing Coordinator will assist Business Development Executives and other senior staff with inputting data into the Microsoft Dynamics 360 database for tracking business development leads. Maintaining and managing project information and employee resumes within the CRM database is also a critical responsibility. The coordinator will collaborate with Corporate Communications to manage the photography database and ensure the local maintenance of marketing equipment and supplies for proposals. Participation in special events and weekly departmental conference calls is expected, along with any additional duties assigned by the Marketing/BD Manager or Business Development Executives.

Responsibilities

• Independently plan and execute proposal production, ensuring consistency in branding, format, and content
• Work closely with internal team members and external consultants in the preparation and collaboration of proposal and interview materials
• Lead the process to ensure compliance with deadlines and branding guidelines for winning submittals
• Oversee the writing, quality control, and editing of proposal content
• Assist in the continuous improvement of proposal/interview content
• Ensure compliance with corporate standards for internal/external materials and marketing procedures
• Assist Business Development Executives with Microsoft Dynamics 360 database input for lead tracking updates
• Maintain and manage project information and employee resumes in Microsoft Dynamics 360 CRM database
• Collaborate with Corporate Communications to maintain the photography database
• Manage local maintenance of marketing equipment and supplies for proposals
• Assist with coordination and potential attendance at special events
• Participate in weekly departmental conference calls with other offices
• Engage in company training as required
• Perform additional duties as directed by the Marketing/BD Manager or Business Development Executives

Requirements

• Preferred construction or A/E/C industry experience in a large, multi-office firm
• Ability to work independently and effectively in a fast-paced environment
• Strong multitasking and prioritization skills
• Experience working in a decentralized team environment
• Highly organized, detail-oriented, and self-motivated
• Excellent verbal and written communication skills
• Strong grammatical, proofreading, and editing abilities
• Knowledge of graphic design principles and experience in visual graphics
• Strong computer literacy in word processing, graphics, and databases
• Ability to quickly learn new software programs
• Ability to handle proprietary and confidential information
• Knowledge of construction or AEC industry and marketing fundamentals
• Reliable, dependable, and punctual
• Well-developed interpersonal skills

Nice-to-haves

• Experience with Adobe InDesign Creative Cloud or CS6 at an intermediate or advanced level
• Experience with Adobe Photoshop and Illustrator Creative Cloud or CS6 at an intermediate or advanced level
• Intermediate or advanced skills in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Experience with Microsoft Dynamics 360 or other CRM databases
• Experience managing the proposal process in a decentralized team environment

Benefits

• Competitive salary range of $60,000 - $110,000 depending on experience
• Opportunity to work on high-profile projects
• Collaborative work environment
• Professional development opportunities