PROPOSAL & MARKETING COORDINATOR

$60,000 - $80,000/Yr

Rincon Consultants - San Francisco, CA

Full-time - Entry Level

Remote - San Francisco, CA

251-500 employees

Professional, Scientific, and Technical Services

About the position

Rincon Consultants, Inc. is seeking an organized Marketing Coordinator who will be primarily responsible for coordinating and implementing marketing projects. This includes the preparation of proposals and statements of qualifications, interview presentations, resource materials, and reports. As part of the Marketing team, this individual will collaborate with different departments and staff at all levels. We are looking for someone who is passionate about our work within the A/E/C industry and possesses the skills and attitude necessary for success. The Marketing Team is dedicated to cultivating a dynamic, collaborative, and innovative team culture that not only welcomes new team members who meet our qualifications but also seamlessly integrates them into our distinctive values. Our vision is to set the industry standard that marketing and communications professionals aspire to join as we shape our unique identity and carve out a path for our firm. In our pursuit of excellence, we maintain an unwavering commitment to professionalism and integrity, driving our ambitious achievements through our branding and business development initiatives. The Rincon Marketing Team takes pride in championing Rincon's people-centric culture, fostering sustained success for both individuals and the collective team. While this role may offer flexible work arrangements that can include a mix of in-office and remote work, our changing business needs will ultimately determine our level of remote-work flexibility. Additionally, to promote in-person collaboration and client teaming, we prioritize hiring those who reside within 50 miles of a Rincon office, which currently includes: Carlsbad, Fresno, Los Angeles, Monterey, Oakland, Palm Springs, Riverside, Sacramento, San Luis Obispo, San Diego, San Jose, Santa Barbara, and Ventura.

Responsibilities

• Collaborate with Project Managers and Marketing to prepare materials, including qualifications, brochures, presentations, newsletters, proposals, award submittals, announcements, and reports.
• Assist in maintaining, distributing, and tracking opportunities from lead distribution services.
• Track and maintain business development opportunities/pursuits.
• Write non-technical content for pursuits and marketing materials.
• Participate in preparations for interviews and client presentations.
• Analyze Requests for Proposals (RFPs) / Requests for Qualifications (RFQs), lead kick-off meetings, develop and manage proposal schedules and milestones, and coordinate and guide proposal contributors including subconsultants.
• Gather content from a variety of writers and sources and edit to produce persuasive copy with a consistent voice and tone.
• Write cover letters, firm capabilities, project descriptions, staff resumes, and other marketing and qualifications information.
• Coordinate business development materials including proposals, statements of qualifications, and letters of interest.
• Create and update collateral materials including brochures, cut sheets, PPT presentations using existing design templates and brand standards.
• Participate in the business development team meetings and other marketing projects as needed.
• Assist in conducting market and client research to support strategic planning efforts.
• Organize and file resumes, project descriptions, and boilerplate information.
• Manage and collaborate the production to packaging efforts on all proposals with the publishing team.
• Coordinate special projects/events, as needed.
• Perform other duties as assigned by supervisor(s).

Requirements

• BS/BA degree in marketing, communications, journalism, public relations, or an equivalent level of experience.
• Minimum of 3 years of working experience in marketing, advertising, or related field, or in a professional services environment.
• Experience in the Environmental/Architecture/Engineering/Construction or other professional services industry is preferred.
• Ability to work effectively within a group, as well as independently; seek help as needed and contribute to team and company culture.
• Proficiency with Microsoft Office, Adobe Creative Suite (specifically InDesign), and other desktop publishing programs.
• Detail-oriented with the ability to multi-task in a fast-paced environment, and to manage multiple projects, deadlines, priorities, and teams.
• Excellent verbal, interpersonal and written communication skills.
• Creative thinker with a positive attitude who enjoys a challenge and finding solutions.

Benefits

• Comprehensive health benefits including HMO, PPO, HDHP, and Health Savings Account options.
• Employer-paid life and long-term disability insurance.
• Dental, vision, and prescription drug coverage.
• Three weeks of vacation accrual in the first year.
• Paid sick leave and paid holidays.
• 401(k) / Profit Sharing Retirement Plan and bonus opportunities.
• Opportunities for professional development and mentoring.
• Volunteer Pay for a Day program.
• Flexible Spending & Dependent Care options.
• Supplemental life insurance, Legal Shield, Identity Protection, Pet Insurance, and more.