Proposals Coordinator | Employee Benefits

CBIZ - Kansas City, MO

Full-time - Entry Level

Kansas City, MO

5,001-10,000 employees

Professional, Scientific, and Technical Services

About the position

The Proposals Coordinator at CBIZ plays a crucial role in supporting the development and submission of winning proposals in response to procurement opportunities. This position involves managing the entire proposal process, collaborating with sales professionals and senior leadership to ensure timely and compliant submissions. The ideal candidate will possess strong writing skills, attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment.

Responsibilities

• Serve as the central contact and project manager for assigned proposals, managing internal and external deadlines, resources, and team communications.
• Lead kickoff and debrief meetings, establishing detailed schedules and development plans for each phase of proposal creation.
• Provide training to internal team members on the RFP process to ensure all sales team members are educated on available resources.
• Analyze qualified RFPs to create strategic proposal outlines and development plans.
• Consult on key proposal strategies, including winning themes and value propositions, to maximize competitive positioning.
• Drive the development and submission of winning bid responses by collaborating with the proposals team and internal experts.
• Conduct retrospective assessments on proposal performance to refine strategies and processes.
• Coordinate compliance reviews to ensure proposals align with company standards and client requirements.
• Research and gather information to expand a library of reusable proposal components and templates.
• Analyze RFP trends to inform product strategy and provide actionable insights for future planning.
• Craft persuasive content, including executive summaries and key proposal sections that articulate the business's value proposition.

Requirements

• BS/BA degree or equivalent in relevant experience.
• Proven attention to detail and excellent writing, grammar, and spelling ability.
• Excellent written and oral communication skills.
• Ability to work in a deadline-conscious, results-driven environment.

Nice-to-haves

• Bachelor's degree in journalism, Marketing, Communications, Graphic Design, or a related field.
• Proficient in Microsoft Office Suite and Adobe Creative Cloud.
• Familiarity with video creation, Google Analytics, Pardot, and Qualtrics is a plus.
• 1-2 years of experience using InDesign or relevant certification.

Benefits

• Retirement plan