PT Office Administrator for a Womens Health Acupuncture Clinic

$41,600 - $41,600/Yr

Willow Tree Acupuncture And Wellness Clinic - Portland, OR

Part-time - Entry Level

Portland, OR

Ambulatory Health Care Services

About the position

The Part-Time Office Administrator at Willow Tree Acupuncture and Wellness Clinic is responsible for managing front desk operations, providing excellent customer service, and supporting the clinic's administrative needs. This role is crucial for ensuring a welcoming environment for patients and maintaining efficient clinic operations. The position requires a commitment to the clinic's mission of providing high-quality care, particularly in women's health, chronic pain, fertility, and pregnancy care.

Responsibilities

• Manage front desk operations and greet patients warmly.
• Handle phone calls and written communication with professionalism.
• Schedule appointments and maintain the clinic's calendar.
• Assist with administrative tasks and maintain organized records.
• Provide excellent customer service to ensure patient satisfaction.
• Support the leadership team in various projects and initiatives.

Requirements

• 1 year of customer service experience.
• 1 year of writing skills experience.
• Strong attention to detail and organizational skills.
• Ability to prioritize tasks and manage multiple projects.
• Excellent communication skills, both verbal and written.
• Comfortable with technology, including scheduling software and Quickbooks POS.

Nice-to-haves

• Experience in small business or marketing.
• Familiarity with Mailchimp newsletters or social media video skills.

Benefits

• Dental insurance
• Health insurance
• Vision insurance
• Paid time off (2 weeks PTO per year)
• Employee discount
• Health Reimbursement
• Free weekly acupuncture treatments