PT Procurement Coordinator

Part-time - Entry Level

Brookville, NY

Educational Services

About the position

The Procurement Coordinator at Long Island University plays a crucial role in supporting the procurement process by managing purchase orders, vendor communications, and training new users on the internal ERP system. This part-time position requires strong organizational and problem-solving skills to ensure efficient operations within the procurement department.

Responsibilities

• Process purchase orders and place daily orders following operational guidelines.
• Obtain order confirmations and inform end users of any backorder or discontinued item information.
• Train new end users on the internal ERP system and educate them on policies and procedures.
• Report on vendor performance based on inventory availability, lead times, and delivery times, documenting any concerns.
• Work closely with Accounts Payable to update supplier information and manage PO change orders.
• Support the activities of the Director of Procurement and contribute to departmental operations and training initiatives.
• Execute purchasing responsibilities in a timely, efficient, and cost-effective manner.
• Collaborate with the Director to establish and implement procedures for more efficient workflow.
• Obtain quotes from vendors to identify the best suppliers and pricing.
• Maintain a large supplier database.

Requirements

• Minimum of 2-3 years of related experience in procurement or a similar field.
• Proficiency in Microsoft Word and Excel.
• Knowledge of Oracle PeopleSoft or other related ERP systems is preferred.
• Strong problem-solving skills and the ability to work independently in a fast-paced environment.
• Impeccable math, organizational, and communication skills, both verbal and written.

Nice-to-haves

• Experience with vendor management and performance reporting.
• Ability to think outside the box and go above and beyond daily requirements.
• Strong follow-up skills and a team player mentality.

Benefits

• Part-time flexible schedule.
• Equal opportunity employer with a commitment to diversity.