Purchasing Agent

About the position

The Purchasing Agent or Buyer will be responsible for managing the procurement process, which includes researching potential vendors, obtaining quotes, and creating purchase orders in QuickBooks. The role requires effective negotiation with suppliers to secure optimum pricing while maintaining quality standards. The Purchasing Agent will track orders to ensure timely delivery and follow up with suppliers as needed to confirm or modify orders. Additionally, the position involves resolving discrepancies related to quantity, delivery, cost, or quality, handling RMAs, and identifying cost-saving opportunities. The agent will also maintain a log for orders exempt from sales tax for filing purposes, manage credit card payments, and ship small quantities of materials and equipment. Other duties may be assigned as necessary.

Responsibilities

• Research potential vendors.
• Obtain quotes.
• Create Purchase orders in QuickBooks and place orders.
• Effectively negotiate with suppliers for optimum pricing without compromising quality.
• Track orders and ensure timely delivery.
• Follow up with suppliers/vendors, as needed, to confirm or change orders.
• Work with vendor to schedule or expedite deliveries.
• Resolve discrepancies with quantity, delivery, cost, or quality.
• Handle RMAs.
• Identify cost saving and cost reduction opportunities.
• Maintain a log for orders with no sales tax for Sales and Use tax filing.
• Handle Credit Card payments.
• Ship small quantities of material and equipment.
• Perform other duties and assignments as requested.

Requirements

• Work experience as a Purchasing Agent or Buyer
• Experience with ERP
• Computer skills: MS Excel, Word, and Outlook
• Basic Accounting skills
• Excellent written and verbal communication skills
• Exceptional organizational skills & ability to multi-task

Nice-to-haves

• Experience with QuickBooks