Purchasing Agent

$49,920 - $58,240/Yr

Coolsys - San Diego, CA

Full-time - Entry Level

San Diego, CA

11-50 employees

Specialty Trade Contractors

About the position

The Purchasing Agent at CoolSys is responsible for managing procurement activities, maintaining accurate records of orders and inventory, and ensuring effective communication with suppliers and internal teams. This role supports the company's operations by facilitating the purchasing process and addressing any related issues, contributing to the overall efficiency of field operations and support.

Responsibilities

• Handle any required documentation from field service and/or construction coordinators.
• Assist in researching new vendors and comparing suppliers.
• Maintain up-to-date and precise records of orders, shipments, inventory, and reports.
• Follow up with suppliers for confirmation of orders.
• Place standard bulk orders that do not require approval, especially for indirect purchases.
• Perform administrative assistant work, including making travel arrangements for supplier audits and scheduling meetings with suppliers.
• Maintain all required documents and storage locations online, and control all forms in ERP.
• Prioritize calls and manage backlog effectively.
• Work with Service Managers and customers to address purchasing issues.
• Respond to inquiries and create required reporting.
• Maintain proactive communication with customers regarding missed SLAs.

Requirements

• High school diploma with 2-3 years of work experience in procurement/purchasing.
• Strong computer skills, particularly in Excel and Outlook.
• Ability to handle multiple tasks concurrently and stay calm under pressure.
• Excellent verbal and written communication skills.
• Strong attention to detail and organizational skills.
• Demonstrated ability to document and report information essential for resolution and communication with management.
• Ability to problem solve and maintain focus under pressure.

Nice-to-haves

• Demonstrated knowledge and skills in purchasing parts for technicians in an assigned service location.
• A 'can do' attitude and commitment to getting the job done.

Benefits

• Competitive pay range: $24-$28/hr
• Medical, Dental, Vision and Prescription coverage
• Paid vacation and holidays
• 401(K) match
• Life insurance, AD&D and long-term disability
• Tuition reimbursement
• Employee discounts on vehicles, hotels, theme parks, select cell phone bills
• Pet Insurance
• Legal Plan, and ID Theft Protection