Purchasing and Accounts Payable Specialist

$33,000 - $55,000/Yr

Unclassified - Lake Dallas, TX

Full-time

Onsite - Lake Dallas, TX

About the position

The Purchasing and Accounts Payable Specialist is responsible for managing the purchasing and accounts payable activities within the district. This role involves implementing purchasing procedures, processing bids and purchase orders, and ensuring compliance with state laws and regulations related to procurement.

Responsibilities

• Assist with the purchase of materials and equipment for the district by competitive bids, competitive sealed proposals, requests for proposals, government catalog contract purchases, informal quotations, and negotiations following established district criteria and state purchasing rules.
• Assist with the preparation of all bidding documents, including notice and instructions to bidders, specifications, and form of proposal.
• Obtain and study comparative prices and quotations. Make purchasing decisions based on information obtained.
• Develop and maintain vendor database and bidder lists.
• Monitor all purchase requisitions to determine correctness of information, calculations, coding, etc.
• Assist with the process of invoices, purchase orders and vendor information.
• Contact district personnel and vendors to correct or obtain information needed.
• Review invoices, including computing discounts, and coding expenses.
• Work with staff regarding accounts payable issues.
• Work cooperatively with district personnel to determine purchasing specifications, sources, availability, pricing, shipping, and receiving.
• Compile, maintain, and file all physical and computerized reports, records, and other documents required, including auditable records.
• Other duties as assigned.

Requirements

• Bachelor's degree in accounting or finance-related field preferred.
• Three years experience in the procurement and accounts payable field.
• Knowledge of federal rules and regulations regarding school district procurement.
• Knowledge of accounting principles.
• Knowledge of competitive bidding statutes and purchasing procedures.
• Effective communication and interpersonal skills.
• Proficiency skills in keyboarding and file maintenance.
• Ability to work with numbers in an accurate and rapid manner.
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing.
• Experience with Skyward software.