Purchasing and Inventory Analyst

Symbria - Woodridge, IL

Full-time - Entry Level

Woodridge, IL

Health and Personal Care Retailers

About the position

The Purchasing Specialist at Symbria Rx Services is responsible for managing purchasing and inventory control activities across all pharmacies in a cost-effective manner. This role involves maintaining accurate records related to ordering, receiving, storing, and issuing pharmacy products and supplies, while also engaging in various project-based tasks. The position requires collaboration with the Purchasing and Inventory Supervisor to ensure efficient inventory management and compliance with company policies.

Responsibilities

• Conducts or manages audits to maintain inventory data integrity.
• Maintain pharmacy formulary in accordance with company policies and procedures.
• Maintain inventory, purchasing, shipping, or other records accuracy.
• Conduct accurate cycle counts as per the schedule and compare results to accounting data; adjust based on established policies and management approval.
• Monitor and process returns of outdated, slow-moving, and/or unused medications with wholesaler for credit.
• Utilize stock control records and information to determine inventory levels and the need for replenishment.
• Anticipate changes in purchases and adjust buying patterns accordingly.
• Analyze and make recommendations regarding stock levels, item status, and product disposition.
• Review product tagging on the shelf for accuracy and completeness and initiates corrective action.
• Assure all ordered product is organized, inventoried, and stocked appropriately in a timely manner.
• Supervise the daily wholesale order process by the purchasing team to ensure sufficient stock on hand.
• Investigate special order requests from pharmacy departments.
• Manage the returns and credit process including receiving, reviewing, processing, and timely restocking of items returned from client communities.
• Review future brand to generic switches and coordinate the transition from brand to generic within all pharmacy departments.
• Manage the inventory, onboarding, maintenance, and replenishments of Automated Dispensing Systems (ADS) units.
• Manage customer service support of the ADSs.
• Coordinate the exchange of C-Boxes to communities ensuring accuracy and completeness.
• Prepare and participate in quarterly physical inventory.
• Perform any and all duties as assigned.

Requirements

• High School diploma or GED.
• Pharmacy Technician license and/or Certification (CPhT) as per State requirement.
• Minimum 18 years of age and valid driver's license with violation free driving record.
• Willingness to drive a company vehicle to client locations for C-Box replenishments.
• Excellent analytical, problem solving, and decision making skills.
• Ability to adapt in a dynamic work environment and demonstrate leadership skills.
• Extensive teamwork with associates across multiple departments/locations.
• Demonstrated ability to manage multiple projects and meet deadlines.
• Strong organizational, multi-tasking, and prioritization skills.
• Strong computer skills including Microsoft Office: Word, Excel, and Outlook.
• Excellent customer service, interpersonal, verbal and written communication skills.
• Ability to travel to alternate pharmacy locations quarterly and as required.
• Ability to work under minimal supervision while completing assigned tasks.
• Must be able to work weekends, holidays, and alternate shifts as operational needs dictate.

Nice-to-haves

• Pharmacy inventory experience; minimum five years.
• Proficient with FrameWork dispensing software.

Benefits

• Competitive pay, aligned with market guidelines
• Full Benefits Package, including generous paid time off plans
• Professional liability coverage
• 100% employer-funded ESOP retirement plan
• 401(k) and Roth(k) plans
• Continuing education
• Credit union membership