Purchasing and Product Admin

$52,000 - $52,000/Yr

Cmr Designs - Lakewood Township, NJ

Full-time - Entry Level

Lakewood Township, NJ

Administrative and Support Services

About the position

The Purchasing and Product Admin position is designed for a highly organized and detail-oriented individual who will play a crucial role in managing various administrative tasks related to purchasing and product management. This role involves scheduling and coordinating deliveries, handling accounts receivable (AR), managing collections, and overseeing the ordering and maintenance of products and stock. The successful candidate will also be responsible for the upkeep of the facilities, including their desk area, library, closets, and prop house, ensuring that everything is organized and well-maintained. Attention to detail and excellent communication skills are essential for this position, as the Purchasing and Product Admin will interact with customers, vendors, and colleagues regularly. In this role, you will be tasked with accurately tracking your time and submitting it for billing and payroll purposes. You will manage pricing, approval processes, ordering, and delivery management for client products. Additionally, you will coordinate product installations and maintain the inventory system, ensuring that stock levels are adequate and that returns and logistics are handled efficiently. Managing accounts receivable processes will also be a key responsibility, which includes generating invoices, processing payments, and reconciling accounts. Following up with customers on overdue accounts and coordinating collections activities will be part of your duties as well. Customer service is a significant aspect of this role, as you will assist the lead stylist with client installations and product and service fulfillment. You will also monitor and manage the department's credit card usage, handle disputes, and perform reconciliations as needed. This position requires a proactive approach to problem-solving and the ability to perform other tasks as assigned by your manager, making it a dynamic and engaging role for the right candidate.

Responsibilities

• Accurately track time and submit for billing and payroll purposes.
• Manage pricing, approval management, ordering, and delivery management for client products.
• Coordinate and maintain product installation, the Prop house, and Warehouse.
• Maintain stock in the inventory system.
• Handle returns and logistics management.
• Manage Accounts Receivable processes, including generating invoices, processing payments, and reconciling accounts.
• Follow up with customers on overdue accounts and coordinate collections activities.
• Coordinate the upkeep of the facilities, ensuring cleanliness.
• Provide customer service and assist the lead stylist on client installs.
• Assist the lead stylist in product and service fulfillment.
• Monitor and manage the department's credit card usage, manage dispute processes, and perform reconciliations.
• Perform other tasks as assigned by your manager.

Requirements

• High school diploma or equivalent required.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Administrative office experience is a plus.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office.
• Experience with inventory and/or accounting software, such as QuickBooks or Sage, is a big plus.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Nice-to-haves

• Experience in purchasing (2 years required).
• Customer service experience (3 years required).

Benefits

• Paid time off